PMAA, SWRS, Game Damage Wood

The State of Colorado Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife, issued Invitation for Bid (IFB1 2015*192) to procure game damage wood materials for delivery to the Colorado Parks and Wildlife Delta Office. The solicitation requires bidders to supply treated wood posts in four sizes—5" diameter in lengths of 7', 8', 10', and 12' (totaling 15,800 posts)—and treated 2" x 2" x 48" wood stays (4,000 units), all meeting American Wood Preservers' Association standards with chromate copper arsenate treatment. Materials must be delivered in two shipments: the first half on or before April 1, 2015, and the second half by April 1, 2016. Interested vendors must submit written inquiries by March 16, 2015, with bids due March 24, 2015, at 11:00 a.m. MST, with award expected by March 25, 2015. Vendors must be registered on Colorado's Vendor Self-Service (VSS) system by the bid closing date and submit bids via VSS, USPS, courier services, or hand delivery to the Procurement Office at 1313 Sherman Street, Denver, Colorado 80203, including a completed Vendor Information sheet and Bid Pricing Sheet. All pricing must be inclusive of freight and shipping costs, with the State bearing no responsibility for these expenses.

The contract term is 12 months with the State's option to renew for two additional 12-month periods, not to exceed 36 months total, with renewal requiring 60 days' written notice prior to expiration and vendors permitted to request rate adjustments not exceeding the average Consumer Price Index for the West Urban Region or five percent, whichever is less. The State intends to make multiple awards to different vendors if necessary, and all materials produced become the exclusive property of the buyer. Vendors must comply with all applicable federal and state laws, maintain workers' compensation insurance, and participate in employment eligibility verification through the E-Verify program. Payment will be made within 45 days of receipt of acceptable products and proper invoicing, with interest accruing at the statutory rate for unpaid balances after 46 days. The State of Colorado is exempt from federal excise taxes and state and local sales and use taxes on these purchases. The document does not specify a total contract value or budget range, though the scope of materials—15,800 treated wood posts and 4,000 wood stays—suggests a substantial procurement with significant freight considerations.