IFB1 2015_192 Game Damage Wood Materials.pdf

State of Colorado Invitation for Bid

Page 1 of 6 IFB1 2015*192

IFB1 2015*192

BIDS DUE: March 24, 2015 @ 11:00 am (MST)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

ISSUING OFFICE

This Invitation for Bid (IFB) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Raven Lopez, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4611 or emailed to:

Email: dnr_cpw_bids@state.co.us

PURPOSE

The purpose of this Invitation for Bid is to obtain competitive quotations from qualified individuals and firms. It is the intent of Colorado Parks and Wildlife to make multiple awards to different vendors, if necessary, to procure Game Damage Wood Materials.

SPECIFICATIONS

Game Damage Wood Materials Specifications See detailed Specifications on Page 2.

file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

Page 2 of 6 IFB1 2015*192

Game Damage Wood Materials Specifications:

Wood Posts/Stays: Description:

Treated Wood Posts (7ft, 8ft, 10ft, 12ft): Minimum 5” Diameter

Posts shall not vary more than 20% in thickness from top to bottom. Flexion shall not exceed half the thickness of the diameter when measured with a plumb line anchored top to bottom.

Posts shall be lodgepole pine with outer bark completely removed. No patch of inner bark wider than 1 inch and longer than 6 inches will be accepted. Post material shall be cut from live timber. No beetle or bug killed material will be accepted.

Posts shall be treated in accordance with the latest revision of the American Wood Preservers’ Association (AWPA) Standard U1, Commodity Specification B, with CCA (chromate copper arsenate) to a retention as specified for Use Category UC4A.

Packaging for Wood Posts: Posts shall be tightly steel banded in bundles of 40 posts per bundle (bunk).

Treated Wood Stays (2”x 2”x 48”): Stays shall be treated in accordance with the latest revision of the AWPA Standard U1, Commodity Specification B, with CCA (chromate copper arsenate) to a retention as specified for Use Category UC4A.

Packaging for Wood Stays: Stays shall be steel banded in layers of 5 stays high and 21 stays wide for a banded square bundle (bunk) of 105 stays.

Four bunks (totaling 420 stays) will be banded together with 3” thick bunker blocks between each to create a space for ease of separation and movement with a fork lift.

Attached bunk blocks may be omitted on the bottom of the four bunk banded unit.

WARRANTY/SERVICE:

See Page #6 to list detailed warranty information.

Page 3 of 6 IFB1 2015*192

DELIVERY

Game Damage Wood Materials must be delivered to the address below:

Colorado Parks & Wildlife Delta Office 1053 G Road

Delta, CO 81416

CPW is requesting two (2) separate deliveries; one half of the materials should be delivered on or before

04/01/15, and the second half of the materials should be delivered on or before 04/01/16. Vendor(s) will be contacted one week prior to delivery.

PRICING

See Page # 6 to list detailed pricing information.

TERM

The prices must remain firm for the first 12 months. At the State’s option, the State may choose to renew this award for an additional two (2) - 12 month period, not to exceed a total of 3 years (36 months). If the state chooses to renew this bid for an additional term – the State must notify the vendor in writing no less than 60 days prior to the expiration of the current 12-month term of its intent to renew the agreement for the next 12 month period.

If the State chooses to renew for an additional 12-month period, the vendor may request a rate adjustment in writing with supporting documenation for the rate increase at least 30 days prior to the start of the next 12-month term . The requested rate adjustment may not exceed the average of the 12 months of Consumer Price Index (CPI) rates for West Urban Region that are published prior to 45 days before the rate is to go into effect or a five percent (5%) adjustment, whichever is less. Only one such increase will be allowed in any 12-month period of this Contract.

INQUIRIES

Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline.

Questions must be submitted in writing to:

Raven Lopez Department of Natural Resources

Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is through ColoradoVSS website (see below) or via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted to VSS by the deadline stated in the Solicitation Schedule

Page 4 of 6 IFB1 2015*192

QUESTIONS ABOUT THE INVITATION FOR BID

All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Invitation for Bid at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

SOLICITATION SCHEDULE

Bid Posted March 10, 2015

Written Inquiry Deadline March 16, 2015 at 4:00 pm MST

Answers to Written Solicitation Questions to be posted on VSS

March 17, 2015 by 5:00 pm MST

Bid Closes March 24, 2015 at 11:00 am MST

Bid Award Expected by March 25, 2015

ColoradoVSS WEBSITE This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

VENDOR REQUIREMENTS

Vendors must be registered on Vendor Self-Service (VSS) in order to be considered responsive by the end of the solicitation period, March 24, 2015 @ 11:00 am (MST).

VSS and its registration information can be found at:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

COLORADO PURCHASE ORDER

A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Invitation for Bid, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.

mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

Page 5 of 6 IFB1 2015*192

HOW TO SUBMIT A BID RESPONSE

All vendors wishing to submit a bid response for this Invitation for Bid Solicitation must submit their proposal which must include:

1) The Vendor Information sheet (Page 6) and

2) The Bid Pricing Sheet (Page 6) by one of the following methods:

Via VSS (Vendor Self-Service) – see registration information above.

Delivery via USPS or other courier services

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office, Attn:

IFB 2015*192, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1 and #2 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid but cannot replace or be provided in lieu of items #1 and #2 above.

PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS

ATTACHMENTS:

Colorado Purchase Order Terms and Conditions

Page 6 of 6 IFB1 2015*192

SUBMITTAL

PRICING

Description Quantity Needed

Unit of Measure

Unit Price Total Price

5” x 7’ Treated Posts 3800 Each

5” x 8’ Treated Posts 4000 Each

5” x 10’ Treated Posts 2000 Each

5” x 12’ Treated Posts 6,000 Each

2” x 2” x 48” Wood Stays 4,000 Each

Grand Total $

Warranty Time Period

What does the warranty cover?

VENDOR INFORMATION

Delivery Date

F.E.I.N.

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes No

Pricing must include freight and shipping costs. State of Colorado will NOT pay for shipping and/or freight.