PMAA, SWRS, Game Damage Wood

The State of Colorado, Department of Natural Resources, Division of Parks and Wildlife, issued Invitation for Bid (IFB1 2015_176) on behalf of Denver County and Denver City for the procurement of game damage wood materials. The solicitation requested treated wood posts in four size categories (5" x 7', 5" x 8', 5" x 10', and 5" x 12') totaling 15,800 units and treated wood stays (2" x 2" x 48") totaling 4,000 units, all meeting American Wood Preservers' Association standards with chromate copper arsenate treatment to Use Category UC4A specifications. Posts must be lodgepole pine with outer bark removed, cut from live timber, with no beetle or bug-killed material accepted. Materials were to be delivered to the Colorado Parks and Wildlife Delta Office in Delta, Colorado, with an initial delivery of 1,000 to 1,200 twelve-foot wood posts due by March 9, 2015, an additional 10 percent of remaining quantities due by April 1, 2015, and the remainder delivered as needed within 45-day windows. All pricing must include freight and shipping costs. The bid closing deadline was March 2, 2015, at 11:00 a.m. Mountain Standard Time, with award expected by March 4, 2015, and vendors were required to register on the Colorado Vendor Self-Service system by the bid closing date to be considered responsive. The contract term is 12 months with options for the State to renew for up to two additional 12-month periods, not to exceed 36 months total, with rate adjustments capped at the lesser of average 12-month Consumer Price Index rates for the West Urban Region or 5 percent.

The solicitation documents do not identify any set-aside designations specific to disadvantaged enterprises or restrictions limiting eligible respondents, nor do they specify incumbent vendors or current contractors. No existing infrastructure or technology integration requirements are outlined in the procurement documents. The solicitation allows for multiple awards to different vendors if necessary to meet procurement objectives. No specific budget range or award value is provided in the available documentation, though the substantial quantities requested (15,800 posts and 4,000 stays) and extended contract period suggest a significant procurement commitment. Vendors could submit bids via the Colorado Vendor Self-Service system, mail, or hand delivery to the Colorado Parks and Wildlife Procurement Office in Denver, and all submissions required a completed Vendor Information sheet and Bid Pricing Sheet.