PMAA, SWRS, Game Damage Pyro-Tech Materials FY16

The State of Colorado, Department of Natural Resources, Division of Parks and Wildlife, is conducting a competitive procurement through a Request for Documented Quotations (DQ1) for miscellaneous pyrotechnic materials required for game damage management and wildlife control operations. The solicitation seeks quotations for three specific product categories: Shell Crackers (100 cases of standard 12-gauge 2" shotgun shells with timed pyrotechnic report projectiles classified as Explosive 1.4E), Fuse Rope Salutes (20 cases of 72 fuse salutes per case composed of flash powder with potential metal components), and CAW-CAW Fuse Rope (16 cases of 12 rope units per case designed to burn for 6-8 hours per four-foot length). All materials must be delivered to the Colorado Parks and Wildlife Montrose Office by June 1, 2016, with 48-hour advance notice and no weekend deliveries permitted. Bidders were required to submit a Specification Table, Bid Pricing Sheet, and Vendor Information Sheet confirming that bid items met or exceeded published specifications and that delivery could be accomplished by the deadline. The written inquiry deadline was February 16, 2016, with answers posted by February 17, 2016, and bids were due February 22, 2016, at 11:00 AM (MST), with bid award expected by February 26, 2016. All costs, including delivery, were to be included in the final bid price, with the State of Colorado bearing no shipping or freight expenses, and bids could be submitted via the Colorado Vendor Self-Service website, email, USPS, courier service, or personal delivery to the Colorado Parks and Wildlife Procurement Office in Denver.

Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) registered with the U.S. Department of Veterans Affairs were eligible to receive a 5% preference on their bid price if proper certification documentation was provided, and Colorado resident bidder preferences applied in accordance with state statute. All prospective vendors were required to submit a completed Form W-9 (Request for Taxpayer Identification Number and Certification) prior to contract award, establishing their taxpayer identification information for payment and IRS reporting purposes. The State of Colorado intended to make one award offer on this solicitation and indicated that a Colorado Purchase Order would be issued to the awarded bidder, incorporating all associated documents and the state's standard terms and conditions, which include payment within 45 days of receipt of acceptable products, FOB destination delivery with time being of the essence, compliance with state and federal tax exemptions, maintenance of appropriate insurance, and independent contractor status. No incumbent vendor or current contractor information was listed in the solicitation documents, and no specific budget amount or award value range was disclosed in the available procurement materials.