DQ1 2016_1020 Pyrotechnic Materials.pdf

State of Colorado Documented Quote

Page 1 of 7 DQ1 2016*1020

DQ1 2016*1020

BIDS DUE: February 22, 2016 @ 11:00 AM (MST)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

ISSUING OFFICE

This Request for Documented Quotations (DQ1) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Raven Lopez, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4611 or emailed to:

Email: dnr_cpw_bids@state.co.us

PURPOSE

The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for miscellaneous Pyrotechnic Materials.

It is the intent of Colorado Parks and Wildlife to make one award offer on this solicitation.

The items proposed by bidders must meet all specifications listed.

file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

Page 2 of 7 DQ1 2016*1020

SPECIFICATIONS

Shell Cracker Illustration:

Fuse Rope Salutes Illustration:

Model Description Miscellaneous Pyrotechnic Materials

Shell Crackers Quantity of 100 cases

Packaging must be 100 rounds per case; with 25 rounds per plastic inner box (4 inner boxes/cs)

Standard 12 Ga.

2 - 3/4" shotgun shell with a timed pyrotechnic report projectile.

Shipped as a Bird Scaring Device; Explosive 1.4E

Model Description Miscellaneous Pyrotechnic Materials

Fuse Rope Salutes Quantity of 20 cases

Packaging must be 72 fuse salutes per case; with 9 boxes/cs

Made from flash powder

May have aluminum, antimony, titanium or other metals

Titanium flakes may be used as a special effect

Must be able to fire on the ground or launch from a mortar as a shell (aerial salute)

Page 3 of 7 DQ1 2016*1020

CAW-CAW Fuse Rope Illustration:

DELIVERY

The Miscellaneous Pyrotechnic Materials must be delivered to the address listed below:

Colorado Parks and Wildlife Montrose Office

2300 S. Townsend Avenue Montrose, CO 81401

Delivery must be made on or before June 01, 2016.

**No weekend deliveries will be accepted. 48 hr. notice required on all deliveries**

INQUIRIES

Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline.

Questions must be submitted in writing to:

Raven Lopez Department of Natural Resources

Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is through ColoradoVSS website (see below) or via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered

Model Description Miscellaneous Pyrotechnic Materials

CAW-CAW Fuse Rope

Quantity of 16 cases

Packaging must be 12 CAW CAW ropes per case

Burns (or smolders, to be precise) at 1 to 2 hours per foot

Four feet should burn for approximately 6 to 8 hours

Insert fuses of fuse rope salutes in the plies of the Caw-Caw rope at random intervals

Page 4 of 7 DQ1 2016*1020 and these answers will be posted in a new document that will be posted to VSS by the deadline stated in the Solicitation Schedule All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

SOLICITATION SCHEDULE

Bid Posted February 12, 2016

Written Inquiry Deadline February 16, 2016 at 4:00 pm (MST)

Answers to Written Solicitation Questions to be posted on VSS

February 17, 2016 no later than 5:00 pm (MST)

Bid Closes February 22, 2016 at 11:00 am (MST)

Bid Award Expected by February 26, 2016

ColoradoVSS WEBSITE This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

VENDOR REQUIREMENTS

It is recommended that Vendors register on the Vendor Self-Service (VSS) website. Vendors will receive email notifications about current bid opportunities with the State of Colorado.

VSS and its registration information can be found at:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

When submitting a response via VSS, take into consideration that the registration process for VSS may take some time, so please plan accordingly.

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

COLORADO PURCHASE ORDER

A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.

SERVICE DISABLED VETERAN OWNED SMALL BUSINESSES (SDVOSBs) SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid.

mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

Page 5 of 7 DQ1 2016*1020

SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

RESIDENCE BIDDER PREFERENCE

When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

If the bid or contract price exceeds $500,000 for State Funded projects, the following apply:

a) Colorado statute (§8-19-104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

b) A good faith effort must be made by the Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the contractor must report to the Project Manager the total cost and country of origin for each of the five most costly goods used in the project, (§24-103-210 C.R.S.).

HOW TO SUBMIT A BID RESPONSE

All vendors wishing to submit a bid response for this Documented Quote Solicitation must submit their proposal which must include the following:

1) The Specification Table (Page 6)

2) The Bid Pricing Sheet (Page 7) and;

3) The Vendor Information Sheet (Page7) by one of the following methods:

Via VSS (Vendor Self-Service - see registration information above).

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services

Personal delivery (hand delivered) to: Colorado Parks and Wildlife, Procurement Office, Attn: DQ1 2016*1020, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1, #2 and #3 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid but cannot replace or be provided in lieu of items #1, #2 and #3 above.

PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS

ATTACHMENTS:

Colorado Purchase Order Terms and Conditions

W-9 Form (Required if not registered in VSS) http://www.colorado.gov/spo mailto:DNR_CPW_Bids@state.co.us

Page 6 of 7 DQ1 2016*1020

SUBMITTAL

SPECIFICATIONS

Item Description

Miscellaneous Pyrotechnic Materials Vendor Specifications – REQUIRED!

Does your bid item meet or exceed the published specs?

Yes No If No, Identify your bid item specifications

Shell Crackers Quantity of 100 cases Packaging must be 100 rounds per case; with 25 rounds per plastic inner box (4 inner boxes/cs)

Standard 12 Ga.

2 - 3/4" shotgun shell with a timed pyrotechnic report projectile.

Shipped as a Bird Scaring Device; Explosive 1.4E Fuse Rope Salutes Quantity of 20 cases

Packaging must be 72 fuse salutes per case; with 9 boxes/cs

Made from flash powder May have aluminum, antimony, titanium or other metals

Titanium flakes may be used as a special effect Must be able to fire on the ground or launch from a mortar as a shell (aerial salute)

CAW-CAW Fuse Rope

Quantity of 16 cases Packaging must be 12 CAW CAW ropes per case Burns (or smolders, to be precise) at 1 to 2 hours per foot

Four feet should burn for approximately 6 to 8 hours

Insert fuses of fuse rope salutes in the plies of the Caw-Caw rope at random intervals

Delivery Able to deliver all materials on or before 06/01/2016?

Page 7 of 7 DQ1 2016*1020

PRICING

Item Quantity UOM Price (Per Case) Total Price Shell Crackers 100 CS $ $

Fuse Rope Salutes 20 CS $ $

CAW-CAW Rope 16 CS $ $

Total Price $

VENDOR INFORMATION

Delivery Date

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have you included your vendor W-9? Yes No If No, Registered on VSS? Yes No

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes No

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. The State of Colorado will NOT pay for shipping and/or freight.