PMAA, NECT, Picnic Tables

The State of Colorado, Department of Natural Resources, Division of Parks and Wildlife, issued a Documented Quote (DQ1) solicitation for the procurement of eighty-eight (88) Webcoat T8RC picnic tables to be delivered to three state park locations. The tables must meet specific brand and model requirements, including 8-foot length with two attached 8-foot seats, rounded corners, #9 expanded metal, two 3/8-inch legs, portable design, and polyethylene coating in brown with black frames. Delivery locations include thirty tables to St. Vrain State Park in Firestone, thirty-nine tables to Chatfield State Park in Littleton, and nineteen tables to Jackson Lake State Park in Orchard, with all deliveries due on or before June 30, 2016. Bidders were required to submit pricing for each delivery location, warranty information, a specification verification sheet, vendor information sheet, insurance certificate, and a W-9 form if not registered in the Vendor Self-Service (VSS) system, with all costs including delivery and freight to be included in the final bid price. The written inquiry deadline was June 9, 2016, at 11:00 a.m. MST, with answers posted by 5:00 p.m. that same day, and bids were due June 10, 2016, at 10:00 a.m. MST, with award expected by June 10, 2016. The State intended to make a single award to one responsive vendor, and sole brand documentation was approved for the Webcoat T8RC model only, with substitute equipment equivalency determination resting solely with Colorado Parks and Wildlife.

Service Disabled Veteran-Owned Small Businesses (SDVOSBs) officially registered with the U.S. Department of Veterans Affairs and incorporated or maintaining a place of business in Colorado were eligible to receive a 5 percent preference on their bid price. Resident bidder preferences may also apply under Colorado statute against nonresident bidders. No incumbent vendor information or existing infrastructure integration requirements were identified in the solicitation documents. The procurement was subject to the Standard Terms and Conditions for Purchase Orders issued by the State of Colorado, which govern all contractual relationships, specify compliance with specifications and delivery dates, require vendor-maintained insurance coverage, and impose indemnification obligations on the contractor. No specific budget or award value range was disclosed in the solicitation materials; pricing was to be competitively evaluated based on vendor quotations submitted in response to this Documented Quote solicitation.