DQ1 2016 1615 Bid Solicitation Document V3.pdf

State of Colorado Documented Quote

DQ1 2016*1615 – Version 3

BIDS DUE: June 10, 2016 at 10:00 am MST

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us Purpose The purpose of this Request for Documented Quotation is to obtain competitive quotations from qualified individuals and firms for eighty-eight (88) Webcoat T8RC Picnic Tables

All prospective vendors must meet or exceed the listed specifications in order to be considered responsive. Sole Brand Documentation has been approved for all Eighty-Eight (88) Webcoat T8RC Picnic Tables and only the name brand listed will be accepted for this bid.

Bidders are responsible for addressing information to address products being bid that must include published information, such as brochures, descriptions, or other information made available in the general course of the vendor's business.

It is the intent of Colorado Parks and Wildlife to make one award to one vendor from this solicitation.

The determination of the equivalency of proposed substitute(s) of equipment rests solely with Colorado Parks and Wildlife.

file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

Page 2 of 7 DQ1 2016*1615

Webcoat T8RC Picnic Table Specifications

Model Description Webcoat T8RC Picnic Tables

Quantity Needed: 88

Specifications T8RC, 8ft Table

Two (2) attached 8 ft Seats

Rounded Corners

¾ #9 Expanded Metal

Two (2) 3/8” Legs

Portable

Color Specs Polyethylene Coating – in Brown with Black Frames

Delivery (Multiple Locations)

Quantity of Thirty (30) T8RC Webcoat Picnic Tables must be delivered to:

St. Vrain State Park 3525 Weld County Rd 24 ½

Firestone, CO 80504

Quantity of Thirty-Nine (39) T8RC Webcoat Picnic Tables must be delivered to:

Chatfield State Park

11500 Roxborough Park Rd Littleton, CO 80125

Quantity of Nineteen (19) T8RC Webcoat Picnic Tables must be delivered to:

Jackson Lake State Park 26363 Country Road 3

Orchard, CO 80649

Delivery must be made on or before June 30, 2016.

Inquiries Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Inquiry Deadline. Questions

Lisa Hollerbach Department of Natural Resources

Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written mailto:dnr_cpw_bids@state.co.us

Page 3 of 7 DQ1 2016*1615 inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted on VSS by the deadline stated in the Solicitation Schedule.

All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

Solicitation Schedule

Bid Posted June 8, 2016

Written Inquiry Deadline June 9, 2016 by 11am MST

Answers to Written Solicitation Questions to be posted on VSS

June 9, 2016 by 5pm MST

Bid Closes June 10, 2016 at 1000 am MST

Bid Award Expected by June 10, 2016

ColoradoVSS Website This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Recommendations

It is recommended that Vendors register on the Vendor Self-Service (VSS) website. Vendors will receive email notifications about current bid opportunities with the State of Colorado.

VSS and its registration information can be found at: https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and they will assist you.

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

Page 4 of 7 DQ1 2016*1615

Service Disabled Veteran Owned Small Businesses (SDVOSBs) SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid.

SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Residence Bidder Preference When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

If the bid or contract price exceeds $500,000 for State Funded projects, the following apply:

a) Colorado statute (§8-19-104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

b) A good faith effort must be made by the Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the contractor must report to the Project Manager the total cost and country of origin for each of the five most costly goods used in the project, (§24-103-210 C.R.S.).

How to Submit a Bid Response All vendors wishing to submit a bid response for this Documented Quotation must submit their proposal that includes:

1) The Bid Pricing (Page 5)

2) The Specification Verification Sheet and Delivery (Page 6)

3) The Vendor Information Sheet (Page 7)

4) Insurance Certificate and

5) Current Vendor W-9, if applicable, by one of the following methods:

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services or;

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn:

DQ1 2016*1615, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1, #2, #3, #4 and #5 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid, but cannot replace or be provided in lieu of items #1, #2, #3, #4 and #5 above.

PLEASE NOTE: All bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted – NO EXCEPTIONS Attachments:

Colorado Purchase Order Terms and Conditions http://www.colorado.gov/spo mailto:DNR_CPW_Bids@state.co.us

Page 5 of 7 DQ1 2016*1615

W-9 (Required if not registered in VSS)

SUBMITTAL

Pricing for Eighty-Eight (88) Webcoat T8RC Picnic Tables

Item Price/Each

Thirty (30) Webcoat T8RC Picnic Tables to be delivered to St. Vrain State Park

(per above specifications)

Warranty time period

What does the warranty cover?

Total amount of bid: $

Thirty-Nine (39) Webcoat T8RC Picnic Tables to be delivered to Chatfield State Park

(per above specifications)

Warranty time period

Nineteen (19) Webcoat T8RC Picnic Tables to be delivered to Jackson Lake State Park

(per above specifications)

Warranty time period

Page 6 of 7 DQ1 2016*1615

Webcoat T8RC Picnic Table Specification Verification

Description Webcoat T8RC Picnic Tables Vendor Specifications – REQUIRED! Does your id item meet the published specs?

Quantity Needed: 88 Yes No If No, Identify your bid item specifications

Specifications T8RC, 8ft Table

Two (2) attached 8 ft Seats

Rounded Corners

¾ #9 Expanded Metal

Two (2) 3/8” Legs

Portable

Color Specs Polyethylene Coating – in Brown with Black Frames

Delivery

Yes No If No, Identify your delivery date

Able to Deliver to St. Vrain State Park no later than June 30, 2016?

Able to Deliver to Chatfield State Park no later than June 30, 2016?

Able to Deliver to Jackson Lake State Park no later than June 30, 2016?

Page 7 of 7 DQ1 2016*1615

Vendor Information

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes No Registered on VSS? Yes No If Yes, VSS #:_____________________________ If No, have you included your vendor W-9? Yes No

Have you included a copy of your Insurance Certificate?

Yes No If no, ___________________________

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.