PMAA, HPGG, Propane

The State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife, is soliciting competitive quotations for propane delivery and maintenance services at Golden Gate Canyon State Park under Documented Quote (DQ1 2015*668). The procurement encompasses propane service for four separate tank locations within the park from January 1, 2015 through June 30, 2015, specifically: a 1,000-gallon tank at the Golden Gate Visitor Center (estimated 2,500 gallons annual use), a 1,000-gallon tank at Golden Gate Upper Shop (estimated 1,100 gallons annual use), a 1,000-gallon tank at Harmsen Ranch Guest House (estimated 500 gallons annual use), and a 500-gallon tank at Kriley Seasonal House (estimated 500 gallons annual use). Bidders must submit locked-in or maximum pricing per gallon that includes all delivery charges and trip fees, with the vendor responsible for all repairs from tank to building (parts only, no labor charges). Key qualifications include vendor location within 50 miles of Golden, Colorado, registration on the Colorado Vendor Self-Service (VSS) system, and the ability to maintain 24/7 access to tanks during monthly fill operations with 24-hour emergency response capability for severe weather or propane depletion situations. Bids are due December 29, 2014 at 11:00 AM (MST) via email, mail, or hand delivery to the CPW Purchasing Office, with bid solicitation questions having been addressed on December 26, 2014. Award will be made by issuance of a Purchase Order Contract incorporating Colorado Purchase Order Terms and Conditions, with payment to be made on a reimbursement basis following delivery and acceptance by the Colorado Parks and Wildlife project manager.

The solicitation documents do not specify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. There are no listed current contractors or references to existing infrastructure requiring integration beyond the four propane tank installations at specified park locations. The procurement does not provide an explicit award value or budget range; however, the estimated propane consumption totals 4,600 gallons over the six-month contract period (January through June 2015), which serves as the basis for vendor cost projections. All prospective bidders must submit a Vendor Information sheet and Bid Pricing Sheet as deliverables, and vendors must comply with standard Colorado Purchase Order Terms and Conditions, including Federal and state law compliance, insurance requirements, independent contractor status, and payment within 45 days of receipt of acceptable products and correct invoices. The State of Colorado is exempt from all federal excise taxes and state and local sales and use taxes.