DQ1 2015_668.docx

State of Colorado Documented Quote

DQ1 2015*668

BIDS DUE: December 29, 2014@ 11:00 AM(MST)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Issuing Office This Request for Documented Quotations (DQ) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office 1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us

Purpose:

The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for Propane Service for four tanks at Golden Gate State Park will be from 01/01/2015 through 6/30/2015

Specifications:

Provide Propane Service for Golden Gate Canyon State Park from Jan 1, 2015 to June 30, 2015 at the following locations at the Park on a “monthly top-off basis”

· Golden Gate State Park is responsible for all tanks and snow removal that will allow supplier access to the tanks.

1000 gallon tank @ Golden Gate Visitor Center with estimated annual use of 2500 gal.

1000 gallon tank @ Golden Gate Upper Shop with estimated annual use of 1100 gal.

1000 gallon tank @ Harmsen Ranch Guest House with estimated annual use of 500 gal.

500 gallon tank @ Kriley Seasonal House with estimated annual use of 500 gal.

· Supplier shall provide propane at a locked-in or max price per gallon. Price MUST include all delivery and/or trip charges.

· Supplier to provide all repairs from tank to building and only bill Golden Gate Canyon State Park for needed parts only, not labor.

· Supplier, during its monthly fill, will have access to all tanks 24/7

· During an emergency such as weather or no propane in the tanks, Supplier will be required to respond within 24 hours to fill or make necessary repairs.

· Supplier will NOT be required to call ahead and/or make an appointment prior to making a propane delivery.

VENDOR LOCATION:

Vendor must be located within 50 Miles of Golden, CO.

DELIVERY

Propane must be delivered and all four tanks filled at the address listed below:

Golden Gate State Park 92 Crawford Gulch Road Golden, CO 80403

Delivery must be made as a “monthly top-off basis”.

Inquiries:

Prospective proposers may make written inquiries concerning the solicitation. Questions must be submitted in writing on the proposer’s letterhead to:

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007. An amendment will be posted on the ColoradoVSS; (see below). The amendment will respond to all questions submitted.

Amendments to Request for Documented Quotation In the event it should be necessary to revise any portion of this Request for Documented Quotation addenda will be posted on the ColoradoVSS; website (see below).

Bid Submittal The bid due date for this submittal of documented quotations is December 29, 2014 at 11:00 AM . Bids will be accepted by mail, hand-carried or via email as a Word or .pdf file attachment, and must be sent to the Colorado Parks and Wildlife Purchasing Agent:

Phone: (303) 866-3203 X 4695 Email: dnr_cpw_bids@state.co.us

A responsive bid must include the submittal items outlined below under SUBMITTAL, below.

ColoradoVSS Website:

This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Requirements:

Vendors must be registered on Vendor Self-Service (VSS) in order to be considered responsive at the time of award. VSS and its registration information can be found at:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

Colorado Contract or Purchase Order:

A Purchase Order Contract will be issued to the awarded bidder. The Purchase Order Contract will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.

How to Submit a Bid Response:

All vendors wishing to submit a bid response for this DQ must submit their proposal, including the Vendor Information sheet and Bid Pricing Sheet by one of the following methods:

· Via email to DNR_CPW_Bids@state.co.us;

· Delivery via USPS or other courier services

· Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn: DQ1 2015*668, 1313 Sherman Street, Denver, CO 80203.

PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS

Attachments:

· Colorado Purchase Order Terms and Conditions

· W-9 Form (only necessary for those vendors not registered in VSS when submitting a response to this bid)

Questions about the Documented Quote All questions about the specific item being solicited for must be emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

· If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified in the head of Page 1.

Measurement and Payment Payment for the commodity being solicited will occur on a reimbursement basis, following the delivery and acceptance of the product(s) by the Colorado Parks and Wildlife project manager.

SUBMITTAL

PRICING

Vendor Information

Delivery Date

F.E.I.N.

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes |_| No |_|

Do you accept Colorado PO Terms and conditions? Yes |_| NO |_|

Bidders are urged to read the bid thoroughly before submitting a bid.

Pricing must include freight and shipping costs. State of Colorado will NOT pay for shipping and/or freight.

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