PMAA Game Damage Wood Competitive Negotiation-see attached

The Colorado Division of Parks and Wildlife (CPW), operating under the Department of Natural Resources on behalf of Denver County and Denver City, is conducting a competitive negotiation procurement for Game Damage Wood Materials. The solicitation seeks treated lodgepole pine posts in four specified lengths—7-foot (3,800 units), 8-foot (4,000 units), 10-foot (2,000 units), and 12-foot (6,000 units)—all with a minimum 5-inch diameter, plus 4,000 units of 2-inch by 2-inch by 48-inch wood stays. All materials must be treated with chromate copper arsenate (CCA) in accordance with American Wood Preservers' Association (AWPA) standards. Delivery is required to the CPW Delta Office in Delta, Colorado, with the first half due on or before April 21, 2015, and the second half due on or before April 21, 2016. The solicitation was posted on April 3, 2015, with bids due on April 7, 2015, at 4:00 PM (MST). Bidders must submit complete responses including a Specification Table, Bid Pricing Sheet with warranty information, and Vendor Information Sheet; incomplete submissions will be deemed non-responsive and not evaluated. All pricing must include freight and shipping costs with no shipping expenses borne by the State. CPW may make multiple awards to different vendors if necessary and intends to potentially renew the contract for up to two additional 12-month periods, not to exceed 36 months total.

The procurement imposes minimal set-aside restrictions, though vendors must be registered with the Colorado Vendor Self-Service (VSS) system prior to bid opening, with non-registered vendors considered only if adequate competition from registered vendors does not exist. No incumbent contractors or disadvantaged enterprise designations are specified in the documents. Vendors submitting bids after the initial contract term may request rate adjustments limited to the lesser of the 12-month average Consumer Price Index rate for the West Urban Region or 5 percent, with only one increase permitted per 12-month period. Standard Colorado Purchase Order Terms and Conditions apply, requiring vendor compliance with all federal and state laws, maintenance of specified insurance coverage, and workers' compensation insurance. Payment terms provide for payment within 45 days of receipt of acceptable products and a correct invoice, with statutory interest accruing on delinquent amounts after the 45th day. No specific budget range or award value is disclosed in the solicitation documents. All inquiries regarding the opportunity should be directed to Raven Lopez at the CPW Purchasing Office via email at dnr_cpw_bids@state.co.us or by telephone at 303-866-3203, extension 4611.