IFB1 2015_218 Comp_Neg Game Damage Wood Materials.pdf

State of Colorado Invitation for Bid

Page 1 of 8 IFB1 2015*218

IFB1 2015*218

COMPETITIVE NEGOTIATION

BIDS DUE: April 7, 2015 @ 4:00 pm (MST)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified

Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

Competitive Negotiations are being undertaken by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife (CPW) as allowed under procurement rule R-24-103-208-02. The specifications listed in the original IFB1# PMAA 15-176 applies to this competitive negotiation, and are repeated below. Updates to IFB1# PMAA 15-176 are solely to the dates of the bid, and the manner of submittal.

Competitive Negotiations Process

The competitive negotiation process will be conducted as outlined in procurement rule R-24-103-208-02.

All interested parties will be given a fair and equal chance to compete. Negotiations will be conducted separately and independently with each interested party, and the terms of any firm or individual’s offer shall not be communicated to any other vendor, until an award notice has been posted on the Colorado VSS system. The award will be made to the vendor whose offer is most advantageous to the State.

ISSUING OFFICE

This Invitation for Bid (IFB) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Raven Lopez, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4611 or emailed to:

Email: dnr_cpw_bids@state.co.us

PURPOSE

The purpose of this Invitation for Bid is to obtain competitive quotations from qualified individuals and firms. It is the intent of Colorado Parks and Wildlife to make multiple awards to different vendors, if necessary, to procure Game Damage Wood Materials.

SPECIFICATIONS

Game Damage Wood Materials Specifications listed below.

file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

Page 2 of 8 IFB1 2015*218

Game Damage Wood Materials Specifications:

Wood Posts/Stays: Description:

Treated Wood Posts (7ft, 8ft, 10ft, 12ft): Minimum 5” Diameter

Posts shall not vary more than 20% in thickness from top to bottom. Flexion shall not exceed half the thickness of the diameter when measured with a plumb line anchored top to bottom.

Posts shall be lodgepole pine with outer bark completely removed. No patch of inner bark wider than 1 inch and longer than 6 inches will be accepted. Post material shall be cut from live timber. No beetle or bug killed material will be accepted.

Posts shall be treated in accordance with the latest revision of the American Wood Preservers’ Association (AWPA) Standard U1, Commodity Specification B, with CCA (chromate copper arsenate) to a retention as specified for Use Category UC4A.

Packaging for Wood Posts: Posts shall be tightly steel banded in bundles of 40 posts per bundle (bunk).

Treated Wood Stays (2”x 2”x 48”): Stays shall be treated in accordance with the latest revision of the AWPA Standard U1, Commodity Specification B, with CCA (chromate copper arsenate) to a retention as specified for Use Category UC4A.

Packaging for Wood Stays: Stays shall be steel banded in layers of 5 stays high and 21 stays wide for a banded square bundle (bunk) of 105 stays.

Four bunks (totaling 420 stays) will be banded together with 3” thick bunker blocks between each to create a space for ease of separation and movement with a fork lift.

Attached bunk blocks may be omitted on the bottom of the four bunk banded unit.

Page 3 of 8 IFB1 2015*218

DELIVERY

Game Damage Wood Materials must be delivered to the address below:

Colorado Parks & Wildlife Delta Office 1053 G Road

Delta, CO 81416

CPW is requesting two (2) separate deliveries; one half of the materials should be delivered on or before

4/21/2015, and the second half of the materials should be delivered on or before 4/21/2016. Vendor(s) will be contacted one week prior to delivery.

TERM

The prices must remain firm for the first 12 months. At the State’s option, the State may choose to renew this award for an additional two (2) - 12 month period, not to exceed a total of 3 years (36 months). If the state chooses to renew this bid for an additional term – the State must notify the vendor in writing no less than 60 days prior to the expiration of the current 12-month term of its intent to renew the agreement for the next 12 month period.

If the State chooses to renew for an additional 12-month period, the vendor may request a rate adjustment in writing with supporting documenation for the rate increase at least 30 days prior to the start of the next 12-month term . The requested rate adjustment may not exceed the average of the 12 months of Consumer Price Index (CPI) rates for West Urban Region that are published prior to 45 days before the rate is to go into effect or a five percent (5%) adjustment, whichever is less. Only one such increase will be allowed in any 12-month period of this Contract.

INQUIRIES

Vendors may make inquiries concerning the solicitation and its specifications by contacting:

Raven Lopez Department of Natural Resources

Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

303-866-3203 X4611

QUESTIONS ABOUT THE INVITATION FOR BID

Questions may be emailed to the CPW Purchasing Agent in charge of the Invitation for Bid at:

dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

mailto:dnr_cpw_bids@state.co.us mailto:dnr_cpw_bids@state.co.us

Page 4 of 8 IFB1 2015*218

SOLICITATION SCHEDULE

Bid Posted April 3, 2015

Bid Closes April 7, 2015 at 4:00 pm MST

Bid Award Expected by April 7, 2015

ColoradoVSS WEBSITE This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

VENDOR REQUIREMENTS

Because of the limited competition expected from registered ColoradoVSS Vendor Self Service (VSS) vendors on this solicitation, the procuring agency intends to use both VSS and additional methods of vendor notification and may make the specifications available to non-registered vendors through additional means. However, quotes, bids or offers submitted by non-registered vendors will not be opened or considered (except as necessary to determine VSS registration status) unless, after examination of quotes/bids/offers submitted by VSS registered vendors, it is determined that there is not adequate competition among VSS registered vendors. If adequate competition exists among registered vendors, quotes, bids, or proposals from non-registered vendors will not be considered. A vendor is considered registered if its registration is active prior to the bid opening time or the due date for receipt of quotes.

VSS and its registration information can be found at:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

COLORADO PURCHASE ORDER

A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Invitation for Bid, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.

http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

Page 5 of 8 IFB1 2015*218

HOW TO SUBMIT A BID RESPONSE

All vendors wishing to submit a bid response via mail, hand-carried, or emailed for this Invitation for Bid Solicitation must submit their proposal which must include:

1) The Specification Table (Page 6)

2) The Bid Pricing Sheet (including Warranty Information) (Page 7) and;

3) The Vendor Information Sheet (Page 8) by one of the following methods:

Via VSS (Vendor Self-Service) – see registration information above.

Email (dnr_cpw_bids@state.co.us)

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office, Attn:

IFB1 2015*218, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1, #2 and #3 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid but cannot replace or be provided in lieu of items #1, #2 and #3 above.

PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS

ATTACHMENTS:

Colorado Purchase Order Terms and Conditions

Page 6 of 8 IFB1 2015*218

SUBMITTAL

SPECIFICATIONS

Description Quantity Needed

Unit of Measure

Vendor Specifications – REQUIRED! Does your bid item meet or exceed the published specs?

Yes No If No, Identify your bid item specifications

5” x 7’ Treated Posts 3800 Each

5” x 8’ Treated Posts 4000 Each

5” x 10’ Treated Posts 2000 Each

5” x 12’ Treated Posts 6,000 Each

2” x 2” x 48” Wood Stays 4,000 Each

Grand Total $

Page 7 of 8 IFB1 2015*218

PRICING

Description Quantity Needed

Unit of Measure

Unit Price Total Price

5” x 7’ Treated Posts 3800 Each

5” x 8’ Treated Posts 4000 Each

5” x 10’ Treated Posts 2000 Each

5” x 12’ Treated Posts 6,000 Each

2” x 2” x 48” Wood Stays 4,000 Each

Grand Total $

Warranty Time Period

What does the warranty cover?

Page 8 of 8 IFB1 2015*218

VENDOR INFORMATION

Delivery Date

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes No

Pricing must include freight and shipping costs. State of Colorado will NOT pay for shipping and/or freight.