PMAA-Clothing for resale

The Colorado Division of Parks and Wildlife issued a Documented Quote solicitation for clothing items to be sold at 16 state parks across Colorado, posted on February 6, 2015. The procurement encompasses unisex, women's, and youth apparel including t-shirts, sweatshirts, fleece jackets and vests, and various styles of caps featuring embroidery or screenprint customization. Minimum order quantities vary by product type, ranging from 12 pieces for embroidered items to 72 pieces for cap/t-shirt combos, with unit pricing required for multiple sizes (small through extra-extra-large where applicable) and color options. The awarded vendor must provide a sales representative to travel to each park location for product selection and design consultation, maintain a design library, deliver reorders within 7 days and new orders within 4 weeks, offer flexible return and refund policies, provide digital art approvals prior to production, and include pre-priced sales tags with UPC/SKU barcoding on all items. The solicitation required written inquiries by February 11, 2015, with bids due on February 17, 2015, at 11:00 a.m. MST, and award was expected by February 20, 2015. The contract term spans 12 months with an optional 12-month renewal period for a total not to exceed 24 months, and all pricing must include shipping and freight costs without separate State payment for these expenses.

The solicitation documents do not specify set-asides for disadvantaged enterprises or restrictions on organization types eligible to respond, though vendors must be registered on Colorado's Vendor SelfService (VSS) system by the bid closing date to be considered responsive. No incumbent vendors or current contractors are identified in the available procurement documents. Bid responses must include a completed Vendor Information sheet and Bid Pricing Sheet in the specified Excel format. Upon contract renewal, the vendor may request a rate adjustment not to exceed the lesser of the average Consumer Price Index for the West Urban Region or 5 percent, with only one adjustment permitted per 12-month period. No specific award value or budget range is listed in the solicitation documents; however, the contract covers clothing procurement for 16 state parks with estimated quantities totaling approximately 3,892 units across all apparel categories. The solicitation notes that additional park locations beyond the initial 16 may be added to the award if those locations choose to participate, potentially increasing the contract scope and value.