DQ1 2015_879 CLOTHING FINAL POSTED 020615.pdf

State of Colorado Documented Quote

Page 1 of 7 DQ1 2015*879

DQ1 2015*879

Bid Quotes must be submitted to:

Department of Parks and Wildlife

Michelle Arnold, CPW Purchasing Office 1313 Sherman St., Room 618, Denver, Co 80203

P‐303‐866‐3203 X 4652 or emailed to:

dnr_cpw_bids@state.co.us

BIDS DUE: February 17, 2015 @ 11:00 am (MST)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified

Per the attached specifications, terms, and conditions

The Colorado Division of Parks and Wildlife is soliciting Quotes for Clothing for Resale

Bidders are urged to read the bid thoroughly before submitting a bid.

CLOTHING SPECIFICATIONS:

QUANTITY:

Quantity will vary depending Colorado Parks and Wildlife (CPW) location.

ART:

Screenprint – Minimum order 48 pieces per design per park and 12 pieces per style and color;

Embroidery – Minimum order 12 pieces per design, style and color for garments per park and 24 pieces per design, style and color for caps per park;

Price must include minimum 5 ink colors for screenprint ;

Price must include up to 7000 stitches for embroidery;

No art, setup or screen charges; and

Digital art must be provided on each order by vendor for approval by CPW Project Manager prior to production. Art should be shown on garment style and color being ordered.

CLOTHING SPECS:

Clothing options and minimum quality must include, but not limited to:

Unisex:

Short Sleeve t‐shirt, 100% cotton, 5.4 oz

Long Sleeve t‐shirt, 100% cotton, 6.1 oz

Crewneck sweatshirt, 70% cotton/30% polyester, 8.5 oz

Full zip hooded sweatshirt, 70% cotton/30% polyester, 8.5 oz

Hooded sweatshirt, 70% cotton/30% polyester, 8.5 oz

Fleece jacket, 100% polyester microfleece, 280 gm

Fleece vest, 100% polyester microfleece, 280 gm

¼ zip fleece pullover, 100% polyester microfleece, 180 gm

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Women’s:

T‐shirt, long sleeve and short sleeve, (crew neck and v‐neck), 100% cotton, 4.4 oz

Hooded sweatshirt, 70% cotton/30% polyester, 8.5 oz

Fleece jacket, 100% polyester microfleece, 280 gm

Fleece vest, 100% polyester microfleece, 280 gm

¼ zip fleece pullover, 100% polyester microfleece, 180 gm Youth:

T‐shirt, 100% cotton, 5.4 oz

Girl’s t‐shirt, 100% cotton, 4.3 oz

Hooded sweatshirt, 55% cotton, 45% polyester, 8.5 oz Caps:

Unstructured twill, 100% lightweight cotton twill

Mesh, 100% cotton twill/mesh back

Unstructured Washed/Dyed, 100% washed cotton twill

Camouflaged Structured, 60% cotton, 40% polyester

Military style, 100% washed cotton twill

Youth Unstructured twill, 100% washed cotton twill

Visor, 100% washed cotton twill

Unstructured Poly, 100% polyester

River, 100% washed cotton twill

Sun protection, 100% lightweight nylon – UV Protect

Beanie, 100% polyester

Beanie, 100% acrylic knit

All caps will be embroidered; no screenprinting on caps.

Other:

Cap/t‐shirt combo, depending on what t‐shirt and what cap selected must meet specifications listed above. Each park may choose a different cap/t‐shirt combo per order.

o Minimum order of 72 pieces per park.

CUSTOMER SERVICE SPECS/VENDOR NEEDS:

Shipping costs must be built into the cost of the items. The State will not pay shipping on items ordered.

To ensure understanding of each CPW location’s needs, a sales representative must travel to each CPW location to meet with staff to go over the minimums of product selection, art designs, sales orders, etc.

The sales representative must be knowledgeable of the area, knowledge of products, future products of company, what is selling/what is not, demand, etc. This knowledge will assist CPW locations to customize their products to their customers.

The need for CPW locations to have products that are unique by location requires the vendor be flexible with quantities, designs, etc.

The vendor must have a design library and be able to offer CPW location specific designs at no additional cost.

Vendor turnaround time for reorders is a maximum of 7 days

Vendor turnaround time for new orders is a maximum of 4 weeks.

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Flexible Refunds/Returns policy, for example if the clothing received does not meet the art approval, we will be able to negotiate if we get a refund or discount.

Must provide pre‐priced sales tags with UPC/SKU barcoding with every item.

DELIVERY

The following 16 parks are those that upon award will have need to order clothing for re‐sale.

Location # Park Location # Park

1 Barr Lake State Park 13401 Picadilly Road Brighton, CO 80603

9 North Sterling State Park

24005 CR 330

Sterling, CO 80751

2 Chatfield State Park 11500 N Roxborough Park Road Littleton, CO 80125

10 Ridgway State Park 28555 Highway 550 Ridgway, CO 81432

3 Cherry Creek State Park 4201 South Parker Road Aurora, CO 80014

11 Rifle Gap and Rifle Falls State Parks 5775 Highway 325 Rifle, CO 81650

4 Cheyenne Mountain State Park 410 JL Ranch Heights Colorado Springs, CO 80926

12 Roxborough State Park 4751 East Roxborough Drive Littleton, CO 80125

5 Highline Lake State Park 1800 11.8 Road Loma, CO 81524

13 Sylvan Lake State Park 10200 Brush Creek Road Eagle, CO 81631

6 Jackson Lake State Park

26363 MCR 3

Orchard, CO 80649

14 Trinidad Lake State Park 32610 Highway 12 Trinidad, CO 81082

7 Lory State Park 708 Lodgepole Drive Bellvue, CO 80512

15 Vega State Park 15247 North 6/10 Road Unit A Collbran, CO 81624

8 Navajo Marina 1526 County Road 982 Arboles, CO 81121

16 Yampa River State Park 6185 W. US Hwy 40 Hayden, CO 81639

The following parks/office locations currently do not have an immediate need to order clothing for re‐ sale but could be added to the list of parks that the awarded vendor would need to assist if the location chose to use the award.

NORTHEAST

NORTHEAST REGION OFFICE, 6060 BROADWAY, Denver CO 80216

BOYD LAKE (NE) ‐‐‐ 3720 N Co Rd 11‐C ‐‐‐ Loveland ‐‐‐ 80538

CASTLEWOOD CANYON (NE) ‐‐‐ 2989 S State Hwy 83 ‐‐‐ Franktown 80116

ELDORADO CANYON (NE) ‐‐‐ #9 Kneale RD, PO BOX B ‐‐‐ Eldorado Spgs ‐‐‐ 80025

ELEVEN MILE/SPINNEY (NE) ‐‐‐ 4229 CO Rd 92 ‐‐‐ Lake George ‐‐‐ 80827

GOLDEN GATE CANYON (NE) ‐‐‐ 92 Crawford Gulch Rd ‐‐‐ Golden 80403

SPINNEY (NE) ‐‐‐ 4229 County Road 92 ‐‐‐ Lake George ‐‐‐ 80827

ST VRAIN (NE) ‐‐‐ 3525 State Hwy 119 ‐‐‐Firestone ‐‐‐ 80504

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STAUNTON (NE) ‐‐‐ 11559 Upper Ranch Rd ‐‐‐ Pine ‐‐‐ 80470

SOUTHEAST

SOUTHEAST REGION OFFICE ‐‐‐ 4255 Sinton Rd ‐‐‐ 80907

ARKANSAS HEADWATERS (SE) ‐‐‐ 307 W Sackett Ave ‐‐‐ Salida ‐‐‐ 81201

JOHN MARTIN (SE) ‐‐‐ 30703 CTY RD 24 ‐‐‐ Hasty ‐‐‐ 81044

LAKE PUEBLO (SE) ‐‐‐ 640 Pueblo Reservoir Rd ‐‐‐ Pueblo ‐‐‐ 81005

LATHROP (SE)/SAN LUIS (SW) ‐‐‐ 70 Cty Rd 502 ‐‐‐Walsenburg ‐‐‐81089

MUELLER (SE) ‐‐‐ 21045 HWY 67 South, PO Box 39 ‐‐‐ Divide ‐‐‐ 80814

NORTHWEST

HARVEY GAP (NW) ‐‐‐ 5775 Highway 325 ‐‐‐ Rifle ‐‐‐81650

JAMES M ROBB‐COLORADO RIVER (NW):

Corn Lake Section ‐‐‐ 361 32 Road, PO Box 700 ‐‐‐ Clifton ‐‐‐ 81520 Island Acres Section ‐‐‐ 361 32 Road, PO Box 700 ‐‐‐ Clifton ‐‐‐ 81520 Fruita Section ‐‐‐ 595 HWY 340 ‐‐‐ Fruita ‐‐‐ 81521

PEARL LAKE (NW) ‐‐‐ PO Box 750 ‐‐‐ Clark ‐‐‐ 80428

STAGECOACH (NW) ‐‐‐ 25500 R Co Rd 14 ‐‐‐ Oak Creek ‐‐‐80467

STATE FOREST (NW) ‐‐‐ 56750 Hwy 14 ‐‐‐ Walden ‐‐‐ 80480

STEAMBOAT LAKE/PEARL (NW) ‐‐‐ 61105 RCR 129 ‐‐‐ Clark ‐‐‐ 80428

SOUTHWEST

CRAWFORD/PAONIA (SW) ‐‐‐ 40468 HWY 92 ‐‐‐ Crawford ‐‐‐ 81415

LONE MESA/MANCOS (SW) ‐‐‐1321 Railroad Ave ‐‐‐ Dolores ‐‐‐ 81323

MANCOS (SW) ‐‐‐ 42545 County Rd N , PO Box 1047‐‐‐ Dolores ‐‐‐ 81323

PAONIA (SW) ‐‐‐ 40468 Hwy 92 ‐‐‐ Crawford ‐‐‐ 81415

SWEITZER LAKE (SW) ‐‐‐ 40468 HWY 92 ‐‐‐ Crawford‐‐‐ 81415

SAN LUIS (SW) ‐‐‐ 16393 Lane 6 North ‐‐‐ Mosca ‐‐‐ 81146

PRICING

See attached Excel sheet – please complete the cost per each item and identify the colors available.

The excel sheet must be completed and returned along with the Vendor Information Sheet to be considered responsive. Vendors may attach additional sheets if necessary to list colors, etc.

TERM

The prices must remain firm for the first 12 months. At the State’s option, the State may choose to renew this award for an additional 12 month period, not to exceed a total of 2 years (24 months). If the state chooses to renew this bid for the additional term – the State must notify the vendor in writing no less than 60 days prior to the expiration of the current 12‐month term of its intent to renew the agreement the second year.

If the State chooses to renew for the additional 12‐month period, the vendor may request a rate adjustment in writing with supporting documenation for the rate increase at least 30 days prior to the start of the next 12‐month term . The requested rate adjustment may not exceed the average of the 12 months of Consumer Price Index (CPI) rates for West Urban Region that are published prior to 45 days

Page 5 of 7 DQ1 2015*879 before the rate is to go into effect or a five percent (5%) adjustment, whichever is less. Only one such increase will be allowed in any 12‐month period of this Contract.

INQUIRIES

Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline.

Questions must be submitted in writing to:

Michelle Arnold Department of Natural Resources Division of Parks and Wildlife Email address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted to VSS by the deadline stated in the Solicitation Schedule.

QUESTIONS ABOUT THE DOCUMENTED QUOTE

All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

SOLICITATION SCHEDULE

Bid Posted February 6, 2015

Written Inquiry Deadline February 11, 2015 at 3:00 pm MST

Answers to Written Solicitation Questions to be posted on VSS

February 12, 2015 by 5:00 pm MST

Bid Closes February 17, 2015 at 11:00 am MST

Bid Award Expected by February 20, 2015

COLORADO VSS WEBSITE:

This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

VENDOR REQUIREMENTS:

Vendors must be registered on Vendor Self‐Service (VSS) in order to be considered responsive by the end of the solicitation period, (February 17, 2015 @ 11:00am MST).

VSS and its registration information can be found at:

https://codpa‐vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

Page 6 of 7 DQ1 2015*879

COLORADO PURCHASE ORDER:

A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.

HOW TO SUBMIT A BID RESPONSE

All vendors wishing to submit a bid response for this Documented Quote Solicitation must submit their proposal which must include:

1) the Vendor Information sheet (page 7) and

2) the Bid Pricing Sheet (Excel Sheet) by one of the following methods:

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn:

DQ1 2015*879, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1 and #2 above shall be deemed a non‐responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid but cannot replace or be provided in lieu of items #1 and #2 above.

PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS

ATTACHMENTS

Colorado Purchase Order Terms and Conditions

Excel file for pricing and colors

Page 7 of 7 DQ1 2015*879

Vendor Information

F.E.I.N.

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes NO

Pricing must include freight and shipping costs. State of Colorado will NOT pay for shipping and/or freight.

Vendor Requirements:

Vendors must be registered on Vendor Self‐Service (VSS) prior to the solicitation period ending in order to be considered responsive.

VSS and its registration information can be found at:

https://codpa‐vss.hostams.com/webapp/PRDVSS1X1/AltSelfService