PMAA 5617 May 2015 3 ATV's w/ trade-in on each

The Colorado Division of Parks and Wildlife (CPW), operating under the State of Colorado Department of Natural Resources, issued a Documented Quote (DQ) solicitation for the acquisition of three new all-terrain vehicles with trade-in allowances for four used vehicles. The specific new vehicles required were a 2015 Honda Fourtrax Foreman Rubicon 4X4 with Power Steering, a 2015 Honda Fourtrax Foreman 4X4, and a 2015 Can-Am Outlander L500, with trade-in valuations to be provided for one 2005 Honda Rancher 350 TRX350FM5 ATV, one 2006 Kawasaki KLX 250 motorcycle, and two 2005 Suzuki DR-650 motorcycles. All bids were required to include the Pricing, Warranty and Trade-In Page, the Vendor Verification List confirming specification compliance, and the Vendor Information Page, with warranty and service maintenance facilities required to be located within 350 miles of Monte Vista, Colorado. Critical deadlines included June 9, 2015, for mandatory trade-in equipment inspection at CPW's Monte Vista Office (9:00 a.m. to noon), June 10, 2015, at 3:00 p.m. MDT for written inquiries with answers posted by June 11, 2015, June 15, 2015, at 11:00 a.m. MST for bid submission, and June 16, 2015, for award notification, with delivery of all new ATVs required by June 26, 2015, to the Monte Vista Office. CPW intended to make multiple awards to multiple vendors, with sole brand documentation approved for all three new ATVs, meaning only the specified brands and models would be accepted.

No set-aside designations or restrictions on vendor types were identified in the solicitation materials provided. Bidders were required to be registered on the Colorado Vendor Self-Service (VSS) system by the June 15 bid closing deadline and must comply with standard Colorado Purchase Order Terms and Conditions, including provisions for newly manufactured products, Material Safety Data Sheets for hazardous materials, payment within 45 days of invoice receipt, OSHA compliance, Colorado Cyber Security Policies adherence, and workers' compensation and unemployment insurance maintenance. The State of Colorado is exempt from federal excise taxes and state and local sales and use taxes, with vendors responsible for applicable employment, income, and local head taxes. All costs, including delivery and trade-in allowances, were to be included in the final bid price, with the State bearing no responsibility for shipping or freight charges. No specific budget range or award value was disclosed in the solicitation documents.