DQ1_1494 Bid Solicitation Document -.pdf

State of Colorado Documented Quote

DQ1 2015*1494

BIDS DUE: June 15, 2015 @ 11:00 AM (MST)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified

Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us

Purpose:

The purpose of this Request for Documented Quotations is to obtain competitive quotations and trade-in value from qualified individuals and firms for three (3) brand new ATV’s and one (1) 2006 Kawasaki KLX 250 Motorcycle, two (2) 2005 Suzuki DR-650 Motorcycles and one (1) 2005 Honda Rancher 350 TRX350FM5 as Trade-Ins.

It is the intent of Colorado Parks and Wildlife to make multiple awards to multiple vendors from this solicitation.

The equipment proposed by bidders must meet all specifications listed. Sole Brand Documentation has been approved for all three (3) brand new ATV’s and only the name brands listed will be accepted for this bid.

The determination of the equivalency of proposed substitute(s) of equipment rests solely with Colorado Parks and Wildlife.

Trade-In #1 Specifications:

Make and Model: 2005 Honda Rancher 350 TRX350FM5

Hours/Miles Used: No Odometer or Hour Meter / Unknown file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

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Trade-In #2 Specifications:

Make and Model: 2006 Kawasaki KLX 2506 Motorcycle

Hours/Miles Used: 863

Page 3 of 18 DQ1 2015*1494

Trade-In #3 Specifications:

Make and Model: 2005 Suzuki DR-650 Motorcycle

Hours/Miles Used: 3,858

Page 4 of 18 DQ1 2015*1494

Trade-In #4 Specifications:

Make and Model: 2005 Suzuki DR-650 Motorcycle

Hours/Miles Used: 6282

Viewing of Trade-Ins:

Viewing Date June 9, 2015

Viewing Times 9a – 12noon

Point of Contact on Site Traci Geringer

Address of Trade-In Location: CPW’s Monte Vista Office 0722 S. CO Rd 1 East

Monte Vista, CO 81144

New Equipment Specifications:

New Equipment Specifications

Model Description ATV #1 – 2015 Honda Fourtrax Foreman

Rubicon 4X4 with Power Steering

Quantity Needed: 1

Engine

Engine Type 475 CC liquid-cooled OHV dry-sump longitudinally mounted single-cylinder four-stroke engine

Bore and Stroke 92.0mm x 71.5mm

Induction Programmed Fuel Injection (PGM-FI)

Ignition Full-Transistorized ignition

Page 5 of 18 DQ1 2015*1494

ATV #1 – 2015 Honda Fourtrax Foreman

Rubicon 4X4 with Power Steering

Quantity Needed: 1

Starter Electric Starter with Auxiliary recoil

Drive Train

Clutch Manual

Transmission Five-Speed with Reverse

Driveline Direct Front and rear driveshafts with TraxLok and torque-sensitive front differential

Drive Train Chassis / Suspension / Brakes

Front Suspension Independent double-wishbone; 7.28 inches travel

Rear Suspension Independent Dual-Arm; 8.46 inches travel

Front Brake 190mm Hydraulic Disc

Rear Brake 170mm Hydraulic Disc

Front Tire 25 x 8-12

Rear Tire 25 x 10-12

Dimensions

Curb Weight 696 pounds (includes all standard equipment, required fluids and a full tank of fuel – ready to ride)

Fuel Capacity 3.9 Gallons, including 1.3 gallon reserve

Towing Capacity 1322 pounds

Other

Model ID TRX500FM6F

Emissions Meets current California Air Resources Board (CARB) and EPA off-road emissions standards

Warranty Transferable limited warranty

Color Red, Green or Camo

Model Description ATV #2 – 2015 Honda Fourtrax Foreman 4X4

Quantity Neeed: 1

Engine Type 475cc liquid-cooled OHV longitudinally mounted single-cylinder four-stroke

Bore and Stroke 92mm x 71.5mm

Induction Keihin 36mm throttle body

Starter Full-transistorized type with electronic advance

Drivetrain

Clutch Automatic

Transmission Five-Speed with Reverse

Page 6 of 18 DQ1 2015*1494

Driveline Direct front and rear driveshafts with TraxLox and lock front differential

Drive Train Chassis / Suspension / Brakes

Front Suspension Independent double-wishbone; 7.28 inches travel

Rear Suspension Swingarm with single shock; 7.28 inches travel

Front Brake 190mm dual hydraulic disc

Rear Brake 160mm sealed mechanical drum

Front Tire 25 x 8-12

Rear Tire 25 x 10-12

Dimensions

Curb Weight 630 pounds (Includes all standard equipment, required fluids and a full tank of fuel – ready to ride)

Fuel Capacity 3.9 gallons, including a 1.3 gallon reserve

Turning Radius 10.5 feet

Other

Model ID TRX500FM1F

Emissions Meets current California Air Resources Board (CARB) and EPA off-road emissions standards

Warranty Transferable limited warranty

Color Green or Camo

Model Description ATV #3 – 2015 Can-Am Outlander L500

Quantity Neeed: 1

Engine Type V-twin, SOHC, 8-valve (4-valve/cylinder)

Displacement 499.6cc

Bore and Stroke 82 x 47.3mm

Carburetion 46mm throttle body, 2 Siemens VDO injectors

Fuel Tank Capacity 5.4 gal

Starting Electric

Cooling Liquid

Drivetrain

Transmission CVT, sub-transmission with high, low, park, neutral and reverse. Standard engine braking

Front Brakes Dual 214mm ventilated disc brakes with hydraulic twin-piston calipers

Rear Brakes Single 214mm ventilated disc brakes with hydraulic twin-piston calipers

Tires/Wheels

Type Steel Black/Carlisle Trail Wolf

Page 7 of 18 DQ1 2015*1494

Model Description ATV #3 – 2015 Can-Am Outlander L500

Quantity Neeed: 1

Front Tires 25x8x12 in

Rear Tires 25x10x12 in

Electrical

Instrumentation Multi-function Digital Guage

Speedometer

Tachometer

Odometer

Trip and Hour Meters

Fuel

Gear Position

4x4 indicator

Diagnostics

Auto Shut-Off

Operational

Front Suspension Double A-arm

Rear Suspension Torsional Trailing arm Independent

Frame Surrounding Spar Technology (SST) G2

Front Load Capacity 120 pounds

Rear Load Capacity 240 pounds

Towing Capacity 1,300 pounds

Color White or Grey

***This Solicitation is for New Equipment Only***

WARRANTY/SERVICE:

Maintenance and Repair Facilities must be within 350 Miles of Monte Vista, CO

DELIVERY

Each Brand New ATV must be delivered to:

Monte Vista Office 0722 S. Road 1E

Monte Vista, CO 81144

Delivery must be made by June 26, 2015.

Page 8 of 18 DQ1 2015*1494

Inquiries:

Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Inquiry Deadline. Questions must be submitted in writing on the proposer’s letterhead to:

Lisa Hollerbach Department of Natural Resources

Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted on VSS by the deadline stated in the Solicitation Schedule.

Questions about the Documented Quote All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

Solicitation Schedule

Bid Posted June 5, 2015

Trade-In Viewing June 9, 2015 from 9a – 12n MDT

Written Inquiry Deadline June 10, 2015 by 3pm MDT

Answers to Written Solicitation Questions to be posted on VSS

June 11, 2015 by 4pm MDT

Bid Closes June 15, 2015 at 11:00am MDT

Bid Award June 16, 2015 by 4pm MDT

ColoradoVSS Website:

This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Requirements:

Vendors must be registered on Vendor Self-Service (VSS) in order to be considered responsive by the end of the solicitation period, June 15,, 2015.

VSS and its registration information can be found at: https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService mailto:dnr_cpw_bids@state.co.us mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

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NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

Colorado Purchase Order: A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

How to Submit a Bid Response:

All vendors wishing to submit a bid response for this Documented Quotation must submit their proposal that includes:

1) The Pricing, Warranty and Trade-In Page, (Pages 10-11)

2) The Vendor Verification List (Pages 12-17)

3) The Vendor Information Page, (Page 18) by one of the following methods:

Via VSS (Vendor Self-Service) – see registration information above

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn:

DQ1 2015*1494, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1, #2 and #3 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid, but cannot replace or be provided in lieu of items #1, #2 and #3 above.

PLEASE NOTE: All bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted – NO EXCEPTIONS

Attachments:

Colorado Purchase Order Terms and Conditions mailto:DNR_CPW_Bids@state.co.us

Page 10 of 18 DQ1 2015*1494

SUBMITTAL

ATV PRICING

Item Price (Per Item)

ATV #1- 2015 Honda Fourtrax Foreman Rubicon 4X4 with Power Steering (per above specifications)

Warranty time period

What does the warranty cover?

ATV #2 – 2015 Honda Fourtrax Foreman 4X4 (per above specifications)

ATV #3 – 2015 Can-Am Outlander L500 (per above specifications)

ATV TOTAL

Total – Amount of all three (3) ATV’s

Page 11 of 18 DQ1 2015*1494

TRADE-IN VALUES

Trade-In Value of Trade-In

#1 - 2005 Honda Rancher 350

ATV TRX350FM5

ID#BH7207

#2 - 2006 Kawasaki KLX 250 Motorcycle ID#JKALXMH196DA14782, Green

#3 - 2005 Suzuki DR-650 Motorcycle ID#JSISP46A952102057, Blue

#4 - 2005 Suzuki DR-650 Motorcycle ID#JSISP46A352101454, Black

Total – Amount of Trade-Ins $

OVERALL TOTAL

Total – Amount of Bid inclusive of the Trade allowance

Page 12 of 18 DQ1 2015*1494

VENDOR VERIFICATION PAGE(S)

ATV #1 - 2015 Honda

Fourtrax Foreman Rubicon 4X4 with Power Steering

Vendor Specifications – REQUIRED! Does your bid item meet the published specs?

Quantity Needed: 1 Yes No If No, Identify your bid item specifications

Engine

Engine Type 475 CC liquid-cooled OHV dry-sump longitudinally mounted single-cylinder four-stroke engine

Bore and Stroke 92.0mm x 71.5mm

Induction Programmed Fuel Injection

(PGM-FI)

Ignition Full-Transistorized ignition

Starter Electric Starter with Auxiliary recoil

Drive Train

Clutch Manual

Driveline Direct Front and rear driveshafts with TraxLok and torque-sensitive front differential

Drive Train Chassis / Suspension / Brakes

Front Suspension Independent double-wishbone; 7.28 inches travel

Rear Suspension Independent Dual-Arm;

8.46 inches travel

Front Brake 190mm Hydraulic Disc

Page 13 of 18 DQ1 2015*1494

ATV #1 - 2015 Honda

Fourtrax Foreman Rubicon 4X4 with Power Steering

Vendor Specifications – REQUIRED! Does your bid item meet the published specs?

Quantity Needed: 1 Yes No If No, Identify your bid item specifications

Rear Brake 170mm Hydraulic Disc

Front Tire 25 x 8-12

Rear Tire 25 x 10-12

Dimensions

Curb Weight 696 pounds (includes all standard equipment, required fluids and a full tank of fuel – ready to ride)

Fuel Capacity 3.9 Gallons, including 1.3 gallon reserve

Towing Capacity 1322 pounds

Other

Model ID TRX500FM6F

Emissions Meets current California Air Resources Board (CARB) and EPA off-road emissions standards

Warranty Transferable limited warranty

ATV #2 – 2015 Honda Fourtrax Foreman 4X4

Vendor Specifications – REQUIRED! Does your bid item meet the published specs?

Quantity Needed: 1 Yes No If No, Identify your bid

Page 14 of 18 DQ1 2015*1494

Fourtrax Foreman 4X4

Vendor Specifications – REQUIRED! Does your bid item meet the published specs?

Quantity Needed: 1 Yes No If No, Identify your bid item specifications

Engine Type 475cc liquid-cooled OHV longitudinally mounted single-cylinder four-stroke

Bore and Stroke 92mm x 71.5mm

Induction Keihin 36mm throttle body

Starter Full-transistorized type with electronic advance

Drivetrain

Clutch Automatic

Driveline Direct front and rear driveshafts with TraxLox and lock front differential

Drive Train Chassis / Suspension / Brakes

Front Suspension Independent double-wishbone; 7.28 inches travel

Rear Suspension Swingarm with single shock; 7.28 inches travel

Front Brake 190mm dual hydraulic disc

Rear Brake 160mm sealed mechanical drum

Front Tire 25 x 8-12

Rear Tire 25 x 10-12

Page 15 of 18 DQ1 2015*1494

Fourtrax Foreman 4X4

Vendor Specifications – REQUIRED! Does your bid item meet the published specs?

Quantity Needed: 1 Yes No If No, Identify your bid item specifications

Dimensions

Curb Weight 630 pounds (Includes all standard equipment, required fluids and a full tank of fuel – ready to ride)

Fuel Capacity 3.9 gallons, including a 1.3 gallon reserve

Turning Radius 10.5 feet

Other

Model ID TRX500FM1F

Emissions Meets current California Air Resources Board (CARB) and EPA off-road emissions standards

Warranty Transferable limited warranty

Outlander L500

Vendor Specifications – REQUIRED! Does your bid item meet the published specs?

Quantity Needed: 1 Yes No If No, Identify your bid item specifications

Engine

Engine Type V-twin, SOHC, 8-valve (4-valve/cylinder)

Displacement 499.6cc

Bore and Stroke 82 x 47.3mm

Carburetion 46mm throttle body, 2 Siemens VDO injectors

Page 16 of 18 DQ1 2015*1494

Outlander L500

Vendor Specifications – REQUIRED! Does your bid item meet the published specs?

Quantity Needed: 1 Yes No If No, Identify your bid

Fuel Tank Capacity 5.4 gal

Starting Electric

Cooling Liquid

Drivetrain

Transmission CVT, sub-transmission with high, low, park, neutral and reverse. Standard engine braking

Front Brakes Dual 214mm ventilated disc brakes with hydraulic twin-piston calipers

Rear Brakes Single 214mm ventilated disc brakes with hydraulic twin-piston calipers

Tires/Wheels

Type Steel Black/Carlisle Trail Wolf

Front Tires 25x8x12 in

Rear Tires 25x10x12 in

Electrical

Instrumentation Multi-function Digital Guage

Speedometer

Tachometer

Page 17 of 18 DQ1 2015*1494

Outlander L500

Vendor Specifications – REQUIRED! Does your bid item meet the published specs?

Quantity Needed: 1 Yes No If No, Identify your bid

Odometer

Trip and Hour Meters

Fuel

Gear Position

4x4 indicator

Diagnostics

Auto Shut-Off

Operational

Front Suspension Double A-arm

Rear Suspension Torsional Trailing arm Independent

Frame Surrounding Spar Technology (SST) G2

Front Load Capacity 120 pounds

Rear Load Capacity 240 pounds

Towing Capacity 1,300 pounds

Page 18 of 18 DQ1 2015*1494

Vendor Information

Delivery Date

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes NO

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.