PMAA, 5617, February 2016 two atv's w/winches w/trade-ins

The Colorado Division of Parks and Wildlife, operating under the State of Colorado Department of Natural Resources, issued a Documented Quote (DQ1) solicitation for the procurement of two 2016 Honda Fourtrax Foreman Rubicon 4X4 Utility Vehicles, Model #TRX500FM6-EPS, equipped with Warn Proadvantage 2,500-pound winches or comparable attachments, along with trade-in provisions for two existing Honda Foreman vehicles. The solicitation required bidders to submit comprehensive pricing that encompasses the total cost for both new utility terrain vehicles, trade-in valuations for one 2002 Honda Foreman TRX450 (VIN# 478TE22012431440, 431 hours/2,186 miles) and one 2004 Honda Foreman TRX450FM (VIN# 478TE220244517234, 373.5 hours/1,874 miles), along with all associated costs including delivery, freight, and factory-installed winches in either Phantom Camo or Olive Green color. The vehicles were required to meet precise California Air Resources Board emissions standards and specific engine, drivetrain, suspension, braking, and dimension specifications. Critical deadlines included a trade-in equipment viewing on March 9, 2016, from 8 a.m. to 5 p.m. at the CPW Monte Vista Office; written inquiries due by March 10, 2016, at 3 p.m. MST; bid closure on March 15, 2016, at 11 a.m. MST; expected award by March 18, 2016; and delivery and trade-in pickup by April 18, 2016. Bidders were required to submit bid pricing documentation, specification verification forms, vendor information sheets, and current W-9 tax forms, with the award intended for a single vendor providing a one-year transferable limited warranty on the new equipment.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) registered with the U.S. Department of Veterans Affairs were eligible for a five percent bid preference, and resident bidder preferences applied in accordance with Colorado statute. The standard Purchase Order Terms and Conditions for the State of Colorado governed the contract, establishing that delivery was FOB destination, time was of the essence for all delivery dates, and vendors bore responsibility for compliance with all applicable federal and state employment, workplace safety, cybersecurity, and E-Verify requirements. The State reserved the right to inspect products at reasonable times and places, prohibited vendor assignment or subcontracting without express written consent, and retained exclusive ownership of all materials and documentation delivered. Payment terms stipulated that the State would remit all amounts due within 45 days of receipt of acceptable products and a correct invoice, with interest accruing at the statutory rate specified in CRS 24-30-202(24) for any unpaid balance after the 45th day, and the State maintained termination rights both for cause and in the public interest with liability limited to the total purchase order price plus reasonable settlement expenses. No specific budget range or award value was disclosed in the solicitation materials.