DQ1 2016 1061 Bid Solicitation Document.pdf

State of Colorado Documented Quote

DQ1 2016*1061

BIDS DUE: March 15, 2016 by 11am MST

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Request for Documented Quotation is to obtain competitive quotations from qualified individuals and firms for two (2) 2016 Honda Fourtrax Foreman Rubicon 4X4 Utility Vehicles, Model #TRX500FM6-EPS, that will include one (1) 2002 Honda Foreman TRX450 and one (1) Honda Foreman TRX450FM as Trade-Ins.

Bidders are responsible for addressing information to address products being bid that must include published information, such as brochures, descriptions, or other information made available in the general course of the vendor's business.

The equipment proposed by bidders must meet all specifications listed. Sole Brand Documentation has been approved for both brand new UTV’s and only the name brand listed will be accepted for this bid.

It is the intent of Colorado Parks and Wildlife to make one award to one vendor from this solicitation.

Trade-In Specifications:

Trade-In #1:

Make and Model: 2002 Honda Foreman TRX 450

VIN# 478TE22012431440

Engine # 642006TE22E-HSCHN173

Hours/Miles Used: 431 Hours / 2186 Miles file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

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Trade-In #2 Make and Model: 2004 Honda Foreman TRX 450FM

VIN# 478TE220244517234

Hours/Miles Used: 373.5 Hours / 1874 Miles

*The UTB on the right is Trade-In #1 *The UTV on the left is Trade-In #2

Viewing Date March 9, 2016

Viewing Times 8am – 5pm

Point of Contact on Site Traci Geringer

Address of Trade-In Location: CPW Monte Vista Office 0722 S. Road 1E

Monte Vista, CO 81144

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New Equipment Specifications

Model Description 2016 Honda Fourtrax Foreman Rubicon 4X4

UTV, Model TRX500FM6-EPS

Quantity Needed: 2

ENGINE

Engine Type 475cc liquid-cooled OHV longitudinally mounted single-cylinder four-stroke engine.

Bore and Stroke 92.00mm x 71.5mm

Induction PGM-FI

Ignition Full transistorized ignition

Starter Electric with optional auxiliary recoil

DRIVE TRAIN

Clutch Automatic

Transmission Five-speed with reverse

Driveline Direct Front and rear driveshafts with TraxLok and locking front differential

CHASSIS / SUSPENSION / BRAKES

Front Suspension Independent double-wishbone; 7.28 inches travel

Rear Suspension Independent dual-arm; 8.46 inches travel

Front Brakes 190mm hydraulic discs

Rear Brakes 170mm hydraulic discs

Front Tires 25 X 8-12

Front Tires 25 X 8-12

DIMENSIONS

Length 84.5 inches

Width 47.4 inches

Height 48.6 inches

Wheelbase 50.9 inches

Seat Height 35.8 inches

Ground Clearance 9.4 inches

Curb Weight 690 lbs. (includes all standard equipment, required fluids and a full tank of fuel-ready to ride)

Fuel Capacity 3.9 gallons, including 1.3-gallon reserve

Towing Capacity 1322 pounds

OTHER

Model ID TRX500FM6-EPS

Emissions Meets current California Air Resources Board (CARB) off-road emissions standards.

Color – both UTV’s should be the same color Phantom Camo or Olive Green

ATTACHMENT – Attached at dealership prior to delivery

Warn Proadvantage 2500lb winch or Comparable

WARRANTY

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One-year Transferable limited warranty

Delivery Both brand new UTV’s will need to be delivered and the Trade-In equipment picked up from:

CPW Monte Vista Office

0722 S. Road 1E Monte Vista, CO 81144

Delivery and Pick Up must be made on or before April 18, 2016

Inquiries Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Inquiry Deadline. Questions must be submitted in writing on the proposer’s letterhead to:

Lisa Hollerbach Department of Natural Resources

Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted on VSS by the deadline stated in the Solicitation Schedule.

All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

Solicitation Schedule

Bid Posted March 4, 2016

Trade-In Equipment Viewing March 9, 2016 from 8am – 5pm

Written Inquiry Deadline March 10, 2016 by 3pm MST

Answers to Written Solicitation Questions to be posted on VSS

March 11, 2016 by 3pm MST

Bid Closes March 15, 2016 at 11am MST mailto:dnr_cpw_bids@state.co.us mailto:dnr_cpw_bids@state.co.us

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Bid Award Expected by March 18, 2016

ColoradoVSS Website This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Recommendations

It is recommended that Vendors register on the Vendor Self-Service (VSS) website. Vendors will receive email notifications about current bid opportunities with the State of Colorado.

VSS and its registration information can be found at: https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and they will assist you.

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid.

SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Residence Bidder Preference When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

If the bid or contract price exceeds $500,000 for State Funded projects, the following apply:

a) Colorado statute (§8-19-104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

b) A good faith effort must be made by the Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the contractor must report to the Project Manager the total cost and country of origin for each of the five most costly goods used in the project, (§24-103-210 C.R.S.).

How to Submit a Bid Response http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService http://www.colorado.gov/spo

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All vendors wishing to submit a bid response for this Documented Quotation must submit their proposal that includes:

1) The Bid Pricing (Page 7)

2) The Specification Verification (Pages 8&9)

3) The Vendor Information Sheet (Page 10) and

4) Current Vendor W-9, if applicable, by one of the following methods:

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services or;

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn:

DQ1 2016*1061, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1, #2, #3 and #4 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid, but cannot replace or be provided in lieu of items #1, #2, #3 and #4 above.

PLEASE NOTE: All bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted – NO EXCEPTIONS

Attachments:

Colorado Purchase Order Terms and Conditions

W-9 (Required if not registered in VSS) mailto:DNR_CPW_Bids@state.co.us

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SUBMITTAL

Bid Pricing

Year, Make, Model and Color of UTV

#1:

Year Make Model Color

Year, Make, Model and Color of UTV

#2:

Item Price/Each

Two (2) 2016 Honda Fourtrax Foreman Rubicon

4X4 EPS

(per above specifications)

Trade-In Value for 1973 JD

2WD Tractor w/Loader -

Model #4030

Total Amount of Bid: $

Warranty time period

What does the warranty cover?

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Specification Verification

Description 2016 Honda Fourtrax

Foreman Rubicon 4X4 UTV, Model TRX500FM6-EPS

Vendor Specifications – REQUIRED! Does your bid item meet the published specs?

Quantity Needed: 2 Yes No If No, Identify your bid item specifications

ENGINE

Engine Type 475cc liquid-cooled OHV longitudinally mounted single-cylinder four-stroke engine.

Bore and Stroke 92.00mm x 71.5mm

Induction PGM-FI

Ignition Full transistorized ignition

Starter Electric with optional auxiliary recoil

DRIVE TRAIN

Clutch Automatic

Transmission Five-speed with reverse

Driveline Direct Front and rear driveshafts with TraxLok and locking front differential

CHASSIS / SUSPENSION /

BRAKES

Front Suspension Independent double-wishbone; 7.28 inches travel

Rear Suspension Independent dual-arm; 8.46 inches travel

Front Brakes 190mm hydraulic discs

Rear Brakes 170mm hydraulic discs

Front Tires 25 X 8-12

Front Tires 25 X 8-12

DIMENSIONS

Length 84.5 inches

Width 47.4 inches

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Height 48.6 inches

Wheelbase 50.9 inches

Seat Height 35.8 inches

Ground Clearance 9.4 inches

Curb Weight 690 lbs. (includes all standard equipment, required fluids and a full tank of fuel-ready to ride)

Fuel Capacity 3.9 gallons, including 1.3-gallon reserve

Towing Capacity 1322 pounds

OTHER

Model ID TRX500FM6-EPS

Emissions Meets current California Air Resources Board (CARB) off-road emissions standards.

Color – both UTV’s should be the same color

Phantom Camo or Olive Green

ATTACHMENT Warn Proadvantage 2500lb winch or Comparable that includes installation

WARRANTY

One-year Transferable limited warranty

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Vendor Information

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes No

Have you included your vendor W-9? Yes No If no __________________________________

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.