PMAA, 5501, 900 CC Four Stroke Snowmobile

The State of Colorado, Department of Natural Resources, Division of Parks and Wildlife, issued a Request for Documented Quotations (DQ1) for the procurement of one new 2016 or 2017 900 CC four-stroke snowmobile to be delivered to the Colorado Parks and Wildlife Northwest Region Office in Denver by June 24, 2016. The snowmobile must meet specific technical specifications including a 900 ACE liquid-cooled three-cylinder engine with electronic fuel injection, eDrive 2 clutch powertrain, hydraulic braking system, front and rear suspension with motion control shocks, electric start with mechanical reverse, heated grips and throttle lever, and dimensions of 127.5 inches in length by 42.4 inches in width. The procurement timeline included a trade-in viewing for an operational 1993 Polaris Indy Trail Deluxe snowmobile on May 25, 2016 from 8:00 AM to 12:00 PM in Fairplay, Colorado; a written inquiry deadline of May 27, 2016 at 4:00 PM with answers to be posted by May 31, 2016; and a bid due date of June 1, 2016 at 11:00 AM with award expected by June 3, 2016. Bid responses were required to include a completed specification table, bid pricing sheet with warranty information, and vendor information sheet submitted via the ColoradoVSS website, email, USPS, courier, or personal delivery. All costs including delivery and trade-in value were to be incorporated into the final bid price, with the State bearing no shipping or freight charges.

Service-disabled veteran-owned small businesses registered with the U.S. Department of Veterans Affairs and incorporated or maintaining a place of business in Colorado were eligible for a five percent preference on price. Resident bidder preferences also applied against nonresident bidders in accordance with Colorado statute. The equipment was required to be in stock on or before June 24, 2016, and vendors were instructed to submit responses to Raven Lopez at the CPW Purchasing Office via dnr_cpw_bids@state.co.us or (303) 866-3203 extension 4611. The procurement was governed by the State of Colorado's Purchase Order Terms and Conditions effective January 1, 2009, which established standard contractual requirements including adherence to specifications, FOB destination delivery, payment within 45 days of receipt of acceptable products and invoice, and compliance with Colorado Cyber Security Policies. No incumbent vendor information or existing infrastructure integration requirements were identified in the solicitation documents, and no specific budget range or award value was listed in the available materials.