DQ1 2016_1502 900 CC Four Stroke Snowmobile.pdf

State of Colorado Documented Quote

Page 1 of 11 DQ1 2016*1502

DQ1 2016*1502

BIDS DUE: June 01, 2016 @ 11:00 AM (MST)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

ISSUING OFFICE

This Request for Documented Quotations (DQ1) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Raven Lopez, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4611 or emailed to:

Email: dnr_cpw_bids@state.co.us

PURPOSE

The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for one (1) 900 CC Four Stroke Snowmobile.

Bidders are responsible for addressing information to address products being bid that must include published information, such as brochures, descriptions, or other information made available in the general course of the vendor’s business.

The equipment proposed by bidders must meet all specifications listed.

It is the intent of Colorado Parks and Wildlife to make one award offer on this solicitation.

file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

Page 2 of 11 DQ1 2016*1502

SPECIFICATIONS

Model Description 900 CC Four Stroke Snowmobile

Engine 900 ACE Liquid cooled 3 cylinder four stroke

899cc Displacement

74mm Bore

69.7mm Stroke

Electronic Fuel Injection

3.5 Quart Oil Tank Capacity

Radiator with fan

12 Gallon fuel tank

Unleaded fuel

Powertrain eDrive 2 Clutch

1st gear = 3.86:1 ratio

2nd gear = 2.3:1 ratio

Hydraulic Breaking System

Towing capacity up to 1124lbs

Synchromesh Transmission with reverse

24X156X1.25 inch track

Suspension Front Suspension - LTS

Front Shock - Motion Control

Front Suspension max. travel - 150 mm / 6 in.

Articulated Rear suspension

Center shock - Motion Control

Rear Shock

Rear suspension max. travel - 340 mm / 13.4 in.

Features REV-XU frame

Skis - DS 2 with 10-inch liner

Seating - 2-up modular with underseat storage and backrest

Handlebar - Painted steel with J-hooks / Grab handle

Riser block height - 205 mm / 8 in.

Electric Start

Mechanical Reverse

Heated Throttle Lever

Heated Grips

Analog gauges with display including speedometer, tachometer & fuel

Mirrors

Windshield - 23 in.

Tongue Type hitch

Carbide Skags

ITC engine mapping modes (standard, sport, eco)

Dimensions Vehicle overall length - 3240 mm / 127.5 in.

Vehicle overall width - 1076mm / 42.4 in.

Vehicle overall height - 1330 mm / 52.3 in.

Ski stance - 900 mm / 35.4 in.

Ski overall length - 1040 mm / 41 in.

Track nominal width - 600 mm / 24 in.

Track nominal length - 3968 mm / 156 in.

Track profile height - 31.8 mm / 1.25 in

Page 3 of 11 DQ1 2016*1502

**This solicitation is for a new 2016 or 2017 snowmobile **

TRADE-IN INFORMATION

Buyer is seeking trade in value for an operational Indy Trail Deluxe Snowmobile (Model #0930243).

Vendor must be willing to accept old snowmobile as trade. Please see additional trade-in information and point of contact for viewing the trade-in below.

Make: Polaris

Model: Indy Trail Deluxe Model – Model #0930243; S/N: 2030255

Year: 1993

Viewing Date May 25, 2016

Viewing Time 8:00am – 12:00pm (MST)

Point of Contact on Site for Trade-In: Scott Murdoch Phone: (303)514.4998

Address of Trade-In Location: 24507 US Hwy 285 Fairplay, CO 80440

(located at mile marker 184.4 on US HWY 285 just east of Fairplay)

*See Photograph of Trade-In Listed Below*

Color Tactical grey/black

Weight Not to exceed 700 lbs

Availability Must have equipment in stock on or before 6/24/16

Page 4 of 11 DQ1 2016*1502

Illustration #1: Illustration #2:

Illustration #3:

Page 5 of 11 DQ1 2016*1502

DELIVERY

The 900 CC Four Stroke Snowmobile must be delivered to the office listed below:

Colorado Parks and Wildlife Northwest Region Office

6060 Broadway Denver, CO 80216

CPW will pick up the equipment on or before June 24, 2016.

INQUIRIES

Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline.

Questions must be submitted in writing to:

Raven Lopez Department of Natural Resources

Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is through ColoradoVSS website (see below) or via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted to VSS by the deadline stated in the Solicitation Schedule

All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

SOLICITATION SCHEDULE

Bid Posted May 24, 2016

Trade-In Viewing May 25, 2016 at 8:00 am – 4:00 pm (MST)

Written Inquiry Deadline May 27, 2016 at 4:00 pm (MST)

Answers to Written Solicitation Questions to be posted on VSS

May 31, 2016 no later than 5:00 pm (MST)

Bid Closes June 01, 2016 at 11:00 am (MST)

Bid Award Expected by June 03, 2016

ColoradoVSS WEBSITE This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss

Page 6 of 11 DQ1 2016*1502

VENDOR REQUIREMENTS

It is recommended that Vendors register on the Vendor Self-Service (VSS) website. Vendors will receive email notifications about current bid opportunities with the State of Colorado.

VSS and its registration information can be found at:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

When submitting a response via VSS, take into consideration that the registration process for VSS may take some time, so please plan accordingly.

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

COLORADO PURCHASE ORDER

A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.

SERVICE DISABLED VETERAN OWNED SMALL BUSINESSES (SDVOSBs) SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid.

SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

RESIDENCE BIDDER PREFERENCE

When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

If the bid or contract price exceeds $500,000 for State Funded projects, the following apply:

a) Colorado statute (§8-19-104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

b) A good faith effort must be made by the Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the contractor must report to the Project Manager the total cost and country of origin for each of the five most costly goods used in the project, (§24-103-210 C.R.S.).

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService http://www.colorado.gov/spo

Page 7 of 11 DQ1 2016*1502

HOW TO SUBMIT A BID RESPONSE

All vendors wishing to submit a bid response for this Documented Quote Solicitation must submit their proposal which must include the following:

1) The Specification Table (Page 8 -9)

2) The Bid Pricing Sheet (including Warranty Information) (Page 10) and;

3) The Vendor Information Sheet (Page 11) by one of the following methods:

Via VSS (Vendor Self-Service - see registration information above).

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services

Personal delivery (hand delivered) to: Colorado Parks and Wildlife, Procurement Office, Attn: DQ1 2016*1502, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1, #2 and #3 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid but cannot replace or be provided in lieu of items #1, #2 and #3 above.

PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS

ATTACHMENTS:

Colorado Purchase Order Terms and Conditions

W-9 Form (Required if not registered in VSS) mailto:DNR_CPW_Bids@state.co.us

Page 8 of 11 DQ1 2016*1502

SUBMITTAL

SPECIFICATIONS

Model Description

900 CC Four Stroke Snowmobile

Vendor Specifications – REQUIRED!

Does your bid item meet or exceed the published specs?

Yes No If No, Identify your bid item specifications

Engine 900 ACE Liquid cooled 3 cylinder four stroke

899cc Displacement 74mm Bore 69.7mm Stroke Electronic Fuel Injection

3.5 Quart Oil Tank Capacity

Radiator with fan 12 Gallon fuel tank Unleaded fuel

Powertrain eDrive 2 Clutch 1st gear = 3.86:1 ratio 2nd gear = 2.3:1 ratio Hydraulic Breaking System Towing capacity up to 1124lbs Synchromesh Transmission with reverse 24X156X1.25 inch track

Suspension Front Suspension - LTS Front Shock - Motion Control Front Suspension max. travel - 150 mm / 6 in.

Articulated Rear suspension Center shock - Motion Control Rear Shock Rear suspension max. travel - 340 mm /

13.4 in.

Features REV-XU frame Skis - DS 2 with 10-inch liner Seating - 2-up modular with underseat storage and backrest

Handlebar - Painted steel with J-hooks / Grab handle

Riser block height - 205 mm / 8 in.

Electric Start Mechanical Reverse Heated Throttle Lever Heated Grips Analog gauges with display including

Page 9 of 11 DQ1 2016*1502 speedometer, tachometer & fuel

Mirrors Windshield - 23 in.

Tongue Type hitch Carbide Skags ITC engine mapping modes (standard, sport, eco)

Dimensions Vehicle overall length - 3240 mm /127.5 in.

Vehicle overall width - 1076mm / 42.4 in.

Vehicle overall height - 1330 mm / 52.3 in.

Ski stance - 900 mm / 35.4 in.

Ski overall length - 1040 mm / 41 in.

Track nominal width - 600 mm / 24 in.

Track nominal length - 3968 mm / 156 in.

Track profile height - 31.8 mm / 1.25 in

Color Tactical grey/black Weight Not to exceed 700 lbs Availability Able to have in stock on or before

6/24/16?

Page 10 of 11 DQ1 2016*1502

PRICING

Description of Items Quantity

(Units) Total Price

900 CC Four Stroke Snowmobile (per the above specifications)

1 $

Amount Allowed for Trade-In of (1) 1993 Polaris - Indy Trail Deluxe Model – Model #0930243; S/N: 2030255

1 $

Total $

WARRANTY

Warranty Time Period

What is covered under the warranty?

Page 11 of 11 DQ1 2016*1502

VENDOR INFORMATION

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes No

Registered on VSS? Yes No If Yes, VSS #:_____________________________ If No, have you included your vendor W-9? Yes No

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. The State of Colorado will NOT pay for shipping and/or freight.