PMAA, 4215 Utility Vehicle for Work Unit

The State of Colorado, Department of Natural Resources, Division of Parks and Wildlife, issued a Documented Quote (DQ) solicitation for the procurement of one new John Deere Gator XUV 825i utility vehicle (PMAA 4215) for the Native Aquatic Species Restoration Facility in Alamosa, Colorado. The vehicle specifications are detailed and include a 4-cycle gas engine with electronic fuel injection rated at 50 horsepower, continuously variable transmission with four-wheel drive capability, hydraulic dump bed with power lift, heavy-duty front brush guard and fender guard, 72-inch snow removal blade, cab with doors and windshield wipers, and heater, along with an onboard power front protection package. A critical requirement is that bidders must maintain a service center located within 100 miles of Alamosa, Colorado. The bid submission deadline is January 29, 2015, at 11:00 AM MST, with delivery required by February 27, 2015. Prospective bidders may submit written inquiries until January 26, 2015, at 12:00 PM MST. Bids must be submitted via email, mail, or hand delivery to the Colorado Parks and Wildlife Purchasing Office in Denver, and all vendors must be registered on the Vendor Self-Service (VSS) system by the bid closing date. Pricing must include all freight and shipping costs, which will not be reimbursed separately by the State, and payment will be made on a reimbursement basis following delivery and acceptance by the Parks and Wildlife project manager.

The solicitation documents do not specify any set-aside designations or restrictions limiting responses to particular categories of organizations, such as disadvantaged enterprises or minority-owned businesses. No incumbent vendors or current contractors are identified in the available documentation. Bidders are required to accept Colorado Purchase Order Terms and Conditions, which establish standard contractual requirements including payment within 45 days of invoice, compliance with Colorado Cyber Security Policies, maintenance of appropriate insurance coverage, employment eligibility verification through the E-Verify Program, and acceptance of the State's intellectual property rights over deliverables. All supporting documentation, including Form W-9 for tax identification and the standard Purchase Order Terms and Conditions agreement dated January 1, 2009, must be completed and submitted with the bid. The specific award value or total contract budget is not disclosed in the solicitation documents provided.