Pmaa-2017-sear-portage trail improvements - helena boatchute

The Colorado Parks and Wildlife Division issued a Documented Quote for capital construction improvements to the Helena Boat Chute Portage Trail at the Arkansas Headwaters Recreation Area near Buena Vista, Colorado (Project AR-501, Fund 1720). The procurement sought competitive bids for constructing approximately 140 linear feet of large boulder retaining walls reaching six feet in height, replacing existing crusher fines trail surfaces with split-faced boulders to create a minimum 12-foot-wide portage trail with irregularities not exceeding four inches, installing in-channel boulders for boater assistance with footer rocks, relocating rock stairs, performing bank protection enhancements, and completing final grading, seeding, and mulching work totaling 800 square yards. The project required contractors to conduct mandatory site visits prior to bidding, submit W-9 forms and Service Disabled Veteran Owned Small Business certifications if applicable, maintain comprehensive general liability insurance with a minimum $1,000,000 Combined Single Limit, comprehensive automobile liability insurance with a minimum $1,000,000 Combined Single Limit, and workers' compensation insurance as required by Colorado law. Bids were to be submitted on both lump sum and unit price bases for seven base bid items, one alternate item, and seven optional items, with submission by March 9, 2017 at 1:30 p.m. to Zak Humbles, Project Manager, at the Capital Program Section in Denver. The pre-bid conference was held on February 28, 2017 at 10:30 a.m. at the project site, questions were accepted through March 3, 2017 with responses posted by March 6, 2017, and the project schedule required completion within 45 calendar days from the Notice to Proceed date. Evaluation prioritized the lowest responsive and responsible bidder meeting all specified requirements, with award contingent upon proper insurance documentation and performance compliance.

Service Disabled Veteran Owned Small Businesses registered with the U.S. Department of Veterans Affairs and operating in Colorado were eligible for a 5 percent bid preference on price only, representing the primary set-aside or preference designation for this procurement. No specific incumbent vendors or current contractors were identified in the solicitation documents, though the project required coordination with Colorado Parks and Wildlife representatives and private property owners at the site located at 28280 County Road 313. For contracts exceeding $150,000, a Performance and Payment Bond equal to 100 percent of the estimated contract price was mandatory, and all work had to comply with General Requirements and Covenants for Capital Construction issued by the State of Colorado Department of Natural Resources. The State retained 10 percent of partial payments as retainage until contract completion, though contracts exceeding $80,000 could allow 90 percent payment once 50 percent of work was completed. While specific budget or award values were not explicitly stated in the available documentation, the project scope, mobilization requirements, material specifications, and insurance bonding requirements suggest a mid-range capital improvement contract typical of Colorado Parks and Wildlife infrastructure projects. Liquidated damages applied for failure to meet the 45-calendar-day schedule, with specific daily charge amounts to be referenced in individual contract Special Provisions.