PM2. 5 Automated Filter Weighing System

The Minnesota Pollution Control Agency (MPCA) is seeking proposals for a PM2.5 Automated Filter Weighing System to be installed at their laboratory located at 520 Lafayette Road N in St. Paul, Minnesota. This procurement involves the acquisition of a sophisticated weighing system specifically designed for environmental monitoring, which must include specialized software and comprehensive employee training. The system must conform to detailed specifications outlined in Exhibit C of the Sample Contract, with key deliverables including the physical weighing system, customized software, and on-site training for MPCA personnel. Vendors must submit their proposals by May 10, 2024, with all questions and clarification requests due by May 3, 2024. A mandatory pre-proposal meeting is scheduled for April 29, 2024. Proposal evaluations will focus on acceptance of state terms and conditions, product accessibility, and overall cost effectiveness. Interested vendors must submit their responses through the SWIFT Vendor Supplier Portal and are prohibited from contacting any other state agencies regarding the solicitation.

The State of Minnesota demonstrates a commitment to diversity and inclusion, encouraging proposals from minority-owned, women-owned, veteran-owned, and disability-owned businesses through their Small Business Procurement Program. Respondents are requested to indicate potential eligibility for certification in this program. The contract will be awarded to the most responsive and responsible bidder providing the most advantageous proposal to the state. The anticipated contract term runs from June 10, 2024 to May 31, 2025, with an option to extend for one additional year. The estimated total contract value ranges between $120,000 and $160,000, though the state does not guarantee minimum or maximum purchase quantities. The procurement covers not only the initial equipment installation but also includes provisions for ongoing maintenance, with specific pricing requested for consumables, repairs, and labor costs across different time periods including weekdays, weekday evenings, and weekend/holiday work. Contractors must also be prepared to comply with federal regulations, provide background checks, and submit diverse spend reporting as part of the contract requirements.