PM2.5_Automated_Filter_Weighing_System.pdf
PDF 27 KB Posted
- Attached to
- PM2. 5 Automated Filter Weighing System
- Solicitation number
- 2000015608
- Issued by
- Ramsey County, St. Paul City, Minnesota
About this file
This document is a Request for Proposal (RFP) issued by the Minnesota Pollution Control Agency (MPCA) to install a PM2.5 Automated Filter Weighing System at their laboratory in St. Paul, Minnesota. The RFP specifies that the weighing system must conform to the requirements outlined in Exhibit C of the Sample Contract and Exhibits, and the proposal must include software and training for MPCA employees. The RFP includes details on the mandatory pre-proposal meeting scheduled for April 29, 2024, the deadline for submitting questions and clarifications by May 3, 2024, and the proposal submission deadline of May 10, 2024.
The RFP is utilizing a price schedule, and respondents are instructed to enter $0.01 as the bid price. The RFP also includes information on the State of Minnesota's Small Business Procurement Program, and respondents are asked to indicate if their business may be eligible for certification in this program. The contract will be awarded to the responsive and responsible bidder whose proposal is most advantageous to the State.
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Other files
| File | Type | Posted |
|---|---|---|
| Sample_Contract_and_Exhibits.pdf | ||
| Exhibit_D_Price_Schedule.xlsx | XLSX spreadsheet | |
| Request_for_Proposals_(RFP).pdf | ||
| RFP_Attachments.pdf |
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Text version
Event Description PURPOSE. The purpose of this Request for Proposal (RFP) solicitation is to install a PM2.5 Automated Filter Weighing System at the Minnesota Pollution Control Agency (MPCA) laboratory located at 520 Lafayette Road N, St. Paul, MN 55155. The weighing system must conform to the specifications listed in the Sample Contract and Exhibits, Exhibit C: Specifications, Duties, and Scope of Work. The proposal must include software and training MPCA employees.
QUESTIONS/CLARIFICATIONS. Any questions or clarifications in regard to the solicitation response shall be made in writing to Katy McCann, Acquisition Management Specialist, via email at katy.mccann@state.mn.us by May 3, 2024. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time.
For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100, option 1, and option 1 again.
RIF 786
General Comments
- Pre-Proposal Meeting (MANDATORY). The pre-proposal meeting is scheduled for 10:00 am, April 29, 2024 via Microsoft
Teams.
Responders must register to attend the pre-proposal meeting as soon as possible. Responders must register by April 28, 2024. To register for the pre-proposal meeting, contact Kristin Siewert at kristin.siewert@state.mn.us, and a link to the meeting will be provided.
Responses received from companies that did not attend the pre-proposal meeting will be rejected. The State reserves the right to schedule additional pre-proposal meetings via addendum.
DOCUMENTS INCLUDED WITH THIS SOLICITATION:
1. Request for Proposals (RFP)
2. Sample Contract and Exhibits
3. RFP Attachments
4. Exhibit D Price Schedule
Note: This event is utilizing a price schedule.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Event Details
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: McCann,Katy E Phone: 651/201-3128
Email: Katy.mccann@state.mn.us
Event ID Format Type Page G0210-2000015608 Sell RFx 1 Event Round Version 1 1 Event Name PM2.5 Automated Filter Weighing System Start Time Finish Time 03/26/2024 11:39:16 05/10/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: McCann,Katy E Phone: 651/201-3128
Email: Katy.mccann@state.mn.us
Event ID Format Type Page G0210-2000015608 Sell RFx 2 Event Round Version 1 1 Event Name PM2.5 Automated Filter Weighing System Start Time Finish Time 03/26/2024 11:39:16 05/10/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Exhibit D, Supplement 1 of the RFP Sample Contract and Exhibits discusses a sample invoice that will be included in the contract. Attach a sample invoice here that includes the minimum invoice requirements from what is listed within Exhibit D, Supplement 1.
A file attachment is required to satisfy this question.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: McCann,Katy E Phone: 651/201-3128
Email: Katy.mccann@state.mn.us
Event ID Format Type Page G0210-2000015608 Sell RFx 3 Event Round Version 1 1 Event Name PM2.5 Automated Filter Weighing System Start Time Finish Time 03/26/2024 11:39:16 05/10/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Price Schedule
Question Response Upload the Price Schedule as instructed. Note:
This solicitation is utilizing a price schedule.
However, the system still has a requirement when you submit your proposal to enter a dollar figure for the line item bid price. Enter in $0.01. Do not select "I decline to bid."
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: McCann,Katy E Phone: 651/201-3128
Email: Katy.mccann@state.mn.us
Event ID Format Type Page G0210-2000015608 Sell RFx 4 Event Round Version 1 1 Event Name PM2.5 Automated Filter Weighing System Start Time Finish Time 03/26/2024 11:39:16 05/10/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: McCann,Katy E Phone: 651/201-3128
Email: Katy.mccann@state.mn.us
Event ID Format Type Page G0210-2000015608 Sell RFx 5 Event Round Version 1 1 Event Name PM2.5 Automated Filter Weighing System Start Time Finish Time 03/26/2024 11:39:16 05/10/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Price Schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 05/15/2024 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: McCann,Katy E Phone: 651/201-3128
Email: Katy.mccann@state.mn.us
Event ID Format Type Page G0210-2000015608 Sell RFx 6 Event Round Version 1 1 Event Name PM2.5 Automated Filter Weighing System Start Time Finish Time 03/26/2024 11:39:16 05/10/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: McCann,Katy E Phone: 651/201-3128
Email: Katy.mccann@state.mn.us
Event ID Format Type Page G0210-2000015608 Sell RFx 7 Event Round Version 1 1 Event Name PM2.5 Automated Filter Weighing System Start Time Finish Time 03/26/2024 11:39:16 05/10/2024 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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