Plumbing Supplies and Services

The State of Michigan Department of Technology Management and Budget solicits plumbing and pipefitting supplies and materials through RFP 2300000001980 to serve state agencies and Extended Purchasing participants statewide. The procurement encompasses a comprehensive range of plumbing tools, piping, valves, fittings, parts, and related materials and supplies—excluding installation or construction labor—organized across 171 line items with estimated annual usage quantities ranging from 22 to 318 units per item. Bidders must submit pricing for core items listed in Schedule B.1 at fixed prices and offer additional plumbing and pipefitting products from published catalogs at negotiated discounts off manufacturer's suggested list price per Schedule B.2, with pricing firm for 365-day periods and adjustments permitted only with documented evidence of actual cost changes and mutual agreement. Technical proposals are evaluated on a 100-point scale with specific weightings: Statement of Work Sections 1-4 valued at 45 points, Sections 5-9 valued at 35 points, and the Vendor Questions Worksheet valued at 20 points; only proposals scoring 80 points or above will have pricing evaluated for award consideration. The contractor must deliver standard orders within three business days of receipt, maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 general aggregate, and automobile liability insurance of $1,000,000 per accident. Key deadlines included a pre-proposal meeting on August 11, 2023, at 1:00 p.m. Eastern, written questions due by August 15, 2023, at 1:00 p.m. Eastern, and proposals due August 23, 2023, at 3:00 p.m. Eastern, with the anticipated contract effective date of October 1, 2023, for a four-year term through September 30, 2027, plus two optional one-year renewal periods.

The solicitation is open to all qualified bidders and is extended to MiDEAL members, including local units of government, school districts, universities, community colleges, and nonprofit hospitals, with no identified set-asides for disadvantaged enterprises specified in the available documentation. No incumbent vendor or current contractor is identified in this solicitation. All contractors providing services to Michigan Department of Corrections facilities must comply with mandatory vendor rules and regulations, including background checks, PREA (Prison Rape Elimination Act) training prior to service delivery, annual refresher training, and adherence to 54 specific work rules governing contractor conduct in secure correctional facilities. Contractors must also comply with all applicable federal provisions, including Byrd Anti-Lobbying Certification requirements for purchases exceeding $100,000 funded by federal appropriations. An administrative fee of 1 percent applies to all payments made under the contract, due within 30 days of each calendar quarter, and the contractor must submit quarterly purchasing activity reports. The specific contract value or budget range is not disclosed in the solicitation documentation; however, the core item list compiled from the state's five-year purchasing history indicates significant volume across the 171 line items with four-year usage projections provided for cost estimation purposes.