Plumbing Parts for the Sumner County Jail

Sumner County Government is requesting sealed proposals for specific plumbing parts manufactured by Acorn Engineering and Zurn for county facilities, with proposals due August 7, 2026 at 10:30 a.m. CST at the Sumner County Finance Department in Gallatin, Tennessee. All parts must be new, genuine manufacturer products with no substitutes or equivalents accepted — a sole-source specification that narrows the vendor pool to authorized distributors.

The scope comprises 19 Acorn Engineering parts (servo meters, couplers, strainers, diaphragms, fittings, flow controls, valve bodies, and button assemblies) and 2 Zurn parts (closet repair kit and vacuum breaker) for the Sumner County Jail and other county facilities. Quantities are designated as "to be determined" and will be finalized prior to purchase order issuance. Vendors must furnish all materials, shipping, and delivery.

Pricing will be fixed through June 30, 2027. Award may be issued to more than one vendor. The county will evaluate proposals on best and lowest price including shipping and delivery charges, with payment terms NET 30 days unless otherwise specified.

Vendors must submit sealed proposals in two complete copies or one sealed copy with a flash drive, accompanied by business licenses, W-9 forms, insurance certificates where applicable, and required affidavits and certifications. Proposers must provide estimated delivery times, warranty and return policy information, and contact information for project administration. Compliance with Sumner County insurance requirements applies if work is performed on county property. Questions are due July 30, 2026, with responses posted on the county website by July 31, 2026. Vendors bear all costs associated with proposal preparation and submission. Unauthorized contact with county officials outside designated purchasing staff may result in disqualification.