Pilot re: Mainframe Survey and Migration Plan

The Oregon Health Authority (OHA) is seeking a sole-source procurement for a Mainframe Survey and Migration Plan pilot project through Marion County's jurisdiction. The procurement focuses on researching the feasibility of converting legacy mainframe COBOL code to modern C# programming within a Microsoft Azure environment. The project is structured in three phases, with the current procurement targeting Phase Two, which involves a comprehensive survey of the mainframe system and development of a detailed migration plan. The vendor, Vexcel (a Microsoft subsidiary), will be responsible for surveying the mainframe infrastructure, collaborating with the mainframe team, and delivering a migration plan that outlines specific activities, effort estimates, and a comprehensive timeline for potential complete or partial code migration. The sole-source procurement is being justified under ORS 279B.075 (2)(c) as a pilot or experimental project, with the primary objective of assessing the viability of a larger mainframe migration initiative. The contract opportunity was posted on September 9, 2021, with proposals due by September 17, 2021, indicating a relatively compressed submission window.

The procurement appears to be unrestricted in terms of set-aside designations, with Vexcel being the sole-source vendor for this specific pilot project. The estimated total contract value is $25,000, suggesting a relatively modest engagement focused on research and planning. The project has received approvals from the Oregon Department of Justice and the Department of Administrative Services - Procurement Services, indicating inter-agency support for the initiative. The vendor's deliverables will include a detailed survey of the existing mainframe environment and a strategic migration plan that will help OHA determine the feasibility and potential approach for a broader mainframe code conversion project. The pilot effort will specifically involve translating a sample of mainframe COBOL code to Azure-ready C#, with the ultimate goal of modernizing the agency's legacy technological infrastructure. Integration considerations will likely focus on ensuring compatibility between the existing mainframe systems and the proposed Azure cloud environment.