Picture Services
Closed State & local contract opportunity
- Solicitation number
- 19106D-EST-BJH
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 70028 Graphic Art Equipment: Cameras, Darkroom Sinks, Engraving Machines, Heliographic Equipment, Light Tables, Photoengravers, Processors, Waxers, Etc.
- 70029 Film And Rapid Access Film, Reprographic
- 70070 Printing Presses (Not Otherwise Classified)
- 71510 Books, Curriculum Guides, Directories, Magazines, Pamphlets, Periodicals, Publications, Reprints, Etc.
- 71535 Electronic Publications: Directories, Dictionaries, Encyclopedias, Etc.
- 71552 Journalistic Services To Include Page Charges For Publications
- 91572 Photography (Not Including Aerial Photography)
- 96636 Forms Printing (Not Continuous)
- 96660 Offset Printing, Large Production Runs (Quan. Up To 100,000); 4 Color Process Or Close Registration Required: Color Brochures, Maps, Etc.
- 96661 Offset Printing, Large Production Runs (Quan. Over 100,000); 4 Color Process Or Close Registration Required: Color Brochures, Maps, Etc.
Show all 16
- 96662 Offset Printing, Booklets, Saddle Stitch Binding (Quan. Under 100,000): Books And Magazines
- 96663 Offset Printing, Booklets, Saddle Stitch Binding (Quantities Up To 100,000; 4 Color Process Or Tight Registration Required): Books, Magazines, Etc.
- 96664 Offset Printing, Booklets, Saddle Stitch Binding (Quantities Over 100,000): Books And Magazines
- 96665 Offset Printing, Books, Perfect Bound (Quan. Up To 10,000); 4 Color Process Acceptable: College Catalogues, Telephone Books, Etc.
- 96666 Offset Printing, Books, Perfect Bound (Quan. Over 10,000); 4 Color Process Acceptable
- 96667 Offset Printing, Custom Bound, Hardback, Leather, Etc.: Books
- UNSPSC codes
- 45101517 Offset proof press
- 45101513 Hot stamp printer
- 45101516 Pad printing cliché
- 55101510 Leisure reading books
- 55101505 Comic books
- 55101506 Magazines
- 55111508 Electronic charts or maps or atlases
- 45101602 Offset darkroom equipment
- 45101518 Printing plate press
- 45101514 Pad printer
Show all 38
- 55101502 Directories
- 55101520 Instruction sheets or booklets
- 55101519 Periodicals
- 55111500 Electronic publications and music
- 55111504 Electronic catalogs
- 82131604 Studio photography services or still photographs
- 82121511 Technical manual or instruction sheet printing
- 45121513 Offset cameras
- 45101709 Printing film
- 55110000 Electronic reference material
- 55111501 Electronic directories
- 55111506 Electronic magazines
- 55111503 Electronic encyclopedias
- 55111507 Electronic newspapers
- 82131600 Photographers and cinematographers
- 45101501 Heliographic printers
- 45101606 Offset film processors
- 45101509 Ultraviolet UV rotary printer
- 45101510 Flexographic printer
- 45101515 Core printer
- 55000000 Published Products
- 55100000 Printed media
- 55101500 Printed publications
- 55101507 Picture or drawing or coloring books for children
- 55101513 Trading cards
- 55111502 Electronic dictionaries
- 55111513 Electronic educational or vocational texts
- 82130000 Photographic services
- Points of contact
-
- Rebecca Baez rebecca.baez@hcps.net (813) 272-4272
- Kerri Connolly kerri.connolly@hcps.net
- Erika James erika.james@hcps.net (813) 272-4619
Updated .
About this opportunity
Hillsborough County Public Schools is seeking an approved list of pre-qualified vendors to provide picture services district-wide across approximately 254 school sites, with proposals due July 30, 2026 at 4:00 PM and samples due July 29, 2026 at 2:00 PM under RFQ 19106D-EST-BJH. This is an ongoing vendor-list procurement; vendors previously awarded under RFQ 19106, 19106A, 19106B, or 19106C are not required to resubmit.
The scope includes senior portraits, undergraduate portraits, yearbook pictures, special event photography, and sports photography. Vendors must provide multiple package options across varying price ranges tailored to elementary (350 students), middle (900 students), and high schools (1,800 students), including student packages, senior portraits, panoramic and team sports packages, special event coverage, and graduation services. Pricing must include applicable sales tax, delivery costs, and service fees with a mandatory 30% commission structure for the evaluation scenario. Payment methods must include cash, check, money orders, and credit and debit cards with PCI compliance required.
Minimum qualifications are three years of experience in picture services, current licensing, general liability insurance with limits of $1 million aggregate and $500,000 per occurrence, and three professional references from accounts served within the previous three years. A $100,000 surety bond is required only if the contractor collects direct payments from students.
The initial contract term extends through January 14, 2030, with HCPS authorized to add additional pre-qualified vendors every twelve months at its discretion. Individual school sites are encouraged to obtain competitive quotes from a minimum of three pre-qualified firms and negotiate for best pricing and discounts. Questions are due July 16, 2026 at 12:00 PM. All submissions must be made electronically through the HCPS Vendor Portal at www.myvendorlink.com. Bids may not be withdrawn within 90 days after the due date. HCPS is not bound to award based on lowest price alone and reserves the right to make multiple awards. Addendum 1 was issued July 9, 2026.
Opportunity text
Hillsborough County Public Schools, Florida (HCPS) is seeking an approved list of responsible and qualified vendors to provide pictures services district-wide. The awarded vendors shall provide services as per the requirements stated herein throughout the district. HCPS currently has approximately 254 School sites inclusive of Elementary, Middle and High Schools. As needed, quotations shall be solicited by individual school sites from the list of pre-qualified Contractors. Principals or their designee are encouraged to obtain competitive detailed quotes outlining services, and costs from a minimum of three (3) pre-qualified firms. School sites are encouraged to negotiate for the best prices and additional discounts from the chosen firm.
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