Picnic Tables

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Department of Parks, issued a Request for Bid (RFB 758 2200000260) to procure 275 picnic tables for Fort Boonesborough State Park in Richmond, Kentucky. The specified deliverable is the Pilot Rock Model No. XT-G-6TP or an approved equal, featuring 6-foot length with pressure-treated Southern Yellow Pine tops and seats, welded steel pipe frames with hot-dip galvanized finish, and a lifetime warranty on frame components. Vendors must deliver tables unassembled and provide all personnel, equipment, transportation, and lodging for assembly at two outdoor parking lot locations within the park; multiple deliveries are permitted, though payment is withheld until all items are received, assembled, and accepted. The solicitation established an evaluation methodology using a Best Value-Ranking Approach with 90 points allocated to price and 10 points allocated to delivery time, with the lowest bidder receiving maximum points and subsequent bidders scored proportionally; one percent per day will be deducted from invoices for each day delivery is delayed past the contracted due date. Vendor written questions were due by November 15, 2021, at 10:00 AM ET, and bids closed on November 29, 2021, at 1:30 PM ET, with delivery and assembly preferred to be completed prior to February 1, 2022. All bids must be submitted electronically through the Kentucky eProcurement system, and vendors must be registered in the Vendor Self Service System at least 24-48 hours prior to submission. Bidders proposing alternate brands or specifications must submit descriptive literature for equality verification, or their bids may be deemed non-responsive.

Kentucky resident bidders are eligible for reciprocal preferences under KRS 45A.490-494, and qualified bidders—including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit organizations serving individuals with severe disabilities that meet specific employment requirements—may receive preference equal to 15 to 20 percent of maximum points awarded. All bidders must submit the Commonwealth's Annual Affidavit affirming compliance with Kentucky procurement laws and regulations, including campaign finance laws, sales and use tax registration requirements, state tax payment obligations, and prohibitions against boycotts of jurisdictions with which Kentucky maintains open trade; failure to comply with affidavit requirements may result in bid disqualification or contract termination. Before award, all bidders must also submit a Revenue Form 10A100 (Kentucky Tax Registration Application), a Certificate of Authority if a foreign entity, and Equal Employment Opportunity forms if applicable. Quotations must be priced on an F.O.B. Destination Freight Prepaid and Allowed basis, with all unit prices exclusive of federal excise taxes and Kentucky sales or use taxes, and proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date. The solicitation does not specify a funding source or budget range, though it reserves the Commonwealth's right to cancel the RFB if responses exceed available funding. No public bid readings will be held in person, though interested parties may call the Office of Procurement Services conference line at 844-603-5060 (Participant Code 44510) at 3:30 PM ET on the bid closing date.