Picnic Tables

The Texas Health and Human Services Commission (HHSC) has issued Invitation for Bid (IFB) No. HHS0015840 for the Corpus Christi State Supported Living Center, seeking procurement of outdoor furnishings including picnic tables, sail shades, and recycling containers. The specific procurement includes 5 wheelchair-accessible 48" square picnic tables in brown, 5 walk-thru 8-foot Barco Board tables, 2 quad sail shades measuring 10'x10' with 8' height (featuring black posts and true blue fabric), and 6 two-tone 33-gallon recycling containers. All items are commercial-grade with extensive warranties, including 50-year guarantees for picnic tables and varying warranty periods for sail shades (20 years for metal structure, 10 years for fabric and thread). The evaluation criteria will be based on best value to the state, considering price, specification compliance, and vendor performance. Key dates include a February 10, 2025 deadline for questions (with answers posted by 5:00 PM that day), and a February 18, 2025 bid response deadline at 10:30 AM CT. The initial contract term runs through August 31, 2025, with potential one-year extension options, and delivery is expected within 14 days after order receipt to 902 Airport Rd, Corpus Christi, TX 78405.

No specific set-aside designations were mentioned in the solicitation documents, suggesting the procurement is open to all qualified vendors. Bidders may propose equal or equivalent products if they provide sufficient supporting documentation. The procurement allows multiple submission methods, including email to pcsbids@hhsc.state.tx.us, the HHS Online Bid Room, or USB drive delivery. Vendors must complete and submit HHS Solicitation Affirmations (Exhibit A) and the Pricing Sheet (Exhibit C), with failure to submit either document resulting in bid disqualification. While no specific budget range was disclosed, the pricing must be firm and fixed for the contract term, with potential price adjustments only at HHSC's discretion and correlated with Bureau of Labor Statistics indices. The delivery terms are F.O.B. Destination Freight Prepaid & Included, and vendors must comply with various contractual affirmations including cybersecurity requirements, public information provisions, and specific certifications related to state contracting regulations.