Piano Tuning and Repair

Hillsborough County Public Schools (HCPS) has issued Invitation to Quote #25483-ITQ-EST for Piano Tuning and Repair services across various district facilities. The procurement seeks experienced vendors to provide comprehensive piano maintenance, including tuning and repair for both upright and grand pianos, with all necessary tools, equipment, and incidentals. While certification by the Piano Technician Guild (PTG) as a Registered Piano Technician (RPT) is preferred, it is not mandatory for bidders. The solicitation requires vendors to complete a detailed Quote Pricing Sheet, covering flat-rate tuning services (with an estimated 50 annual tunings) and hourly repair labor rates (estimated 100 annual hours). Key submission details include a September 18, 2025 deadline for questions and a final bid submission date of October 2, 2025, at 3:00 PM through the VendorLink electronic bidding system. Evaluation criteria will focus on comprehensive pricing that includes labor, equipment, travel, and incidental costs, with a maximum materials markup of 15%.

The procurement includes specific provisions encouraging small business participation, particularly those registered with the Office of Supplier Development (OSD). Vendors must meet several qualification requirements, including holding a valid Florida business license, maintaining appropriate insurance coverage, and ensuring personnel pass Level II background screenings for working on HCPS sites. The contract will initially begin upon Board approval and can automatically renew for up to four additional one-year periods, contingent on budget appropriations, contractor performance, and mutual agreement. Contractors must also complete mandatory affidavits regarding contracting with foreign entities and affirming compliance with human trafficking prevention regulations. Payment terms are set at Net 45 days, and vendors are expected to maintain firm pricing for at least one year. While specific budget ranges are not explicitly detailed, the estimated annual usage suggests a modest but consistent service requirement across HCPS facilities.