25483_Price_Sheet.xlsx

This is a Price Sheet for Invitation to Quote #25483-ITQ-EST issued by Hillsborough County Public Schools (HCPS) for Piano Tuning and Repair services. The solicitation seeks vendors to provide comprehensive piano maintenance for upright and grand pianos, with an estimated 50 annual tunings and 100 annual hours of repair work. The bid requires completion of a detailed Quote Pricing Sheet with unit pricing for tuning (flat rate) and repairs (hourly labor rate). Key submission dates include a September 18, 2025 deadline for questions and a final bid submission on October 2, 2025, at 3:00 PM through the VendorLink electronic bidding system. The initial contract will begin upon Board approval and can automatically renew for up to four additional one-year periods, subject to budget appropriations and mutual agreement.

Pricing is structured with a maximum 15% markup on materials and requires vendors to list per-unit costs for piano tuning and hourly repair rates. The procurement includes provisions encouraging small business participation, particularly those registered with the Office of Supplier Development (OSD). Vendors must possess a valid Florida business license, maintain appropriate insurance, and ensure personnel pass Level II background screenings. While certification by the Piano Technician Guild (PTG) as a Registered Piano Technician (RPT) is preferred, it is not mandatory. Payment terms are set at Net 45 days, with vendors expected to maintain firm pricing for at least one year. Contractors must also complete mandatory affidavits regarding contracting with foreign entities and human trafficking prevention compliance.