Physical Education Supplies

Hudson Valley Community College is requesting sealed bids on physical education supplies under Bid 4037, with bids due July 14, 2026 at 2:00 PM Eastern Daylight Time. New York State resident preference requirements for the Albany-Schenectady-Troy Standard Metropolitan Statistical Area apply, along with prevailing wage compliance under New York General Municipal Law Section 103-a through d.

The scope encompasses a comprehensive line-item list of athletic and health/wellness equipment across racquet sports (pickleball, table tennis, tennis, racquetball), team sports (soccer, volleyball, basketball, flag football), general athletic supplies (exercise bands, floor tape, reaction light systems), first aid and medical supplies (gauze pads, bandages, exam gloves, blood pressure cuffs, stethoscopes, athletic tape), and health assessment equipment (body composition analyzer, skin calipers). Approximately 40 distinct product categories with specified quantities are itemized on the bid price list; unit pricing must be provided on the accompanying Excel spreadsheet. Substitutions are not accepted. Pricing quoted F.O.B. Destination to Hudson Valley Community College's Central Receiving at 80 Vandenburgh Avenue, Troy, New York 12180, with guaranteed complete delivery on or after award and accepted only between 9:00 AM and 3:30 PM, Monday through Friday, excluding official holidays and snow days.

The contract is a one-year term beginning September 1, 2026 and ending August 31, 2027. This is a line-item bid with each item awarded to the lowest responsible bidder. Pricing must be lower than or equal to any cooperative and state contract pricing the vendor maintains; vendors must state the length of time pricing will remain firm. Bid submission is through Hudson Valley Community College's Bonfire platform at hvcc.bonfirehub.com, or by mail or hand delivery to Tabitha D'Attilio, Director of Procurement, Administration Building Room 240. Bids must be submitted in duplicate on official college forms, signed by the bidder's representative, and include a signed Statement of Non-Collusion, Certificate of Insurance naming the college, Rensselaer County, and SUNY as additional insureds, and brochures or catalogs with model numbers. The college reserves the right to reject any and all bids and award separate items to different vendors. Bid opening is scheduled for 2:15 PM on July 14, 2026; the successful bidder will be notified within thirty working days.