6-Specs Bid 4037.pdf
PDF 157 KB Posted
- Attached to
- Physical Education Supplies
- Solicitation number
- Bid 4037
- Issued by
- New York
About this file
This is a bid specification document issued by Hudson Valley Community College (HVCC), a SUNY community college located in Troy, New York, seeking qualified vendors to supply physical education supplies. The college is requesting bids based on a detailed line-item list provided in an associated Excel spreadsheet, with all pricing quoted F.O.B. Destination. The contract is a one-year term beginning September 1, 2026, and ending August 31, 2027. Bids must be submitted through HVCC's online application system (Euna Solutions/Bonfire) at https://hvcc.bonfirehub.com by the stated submission deadline, with late submissions not accepted. Vendors are encouraged to submit several days prior to the deadline to avoid potential website traffic issues. Bids may alternatively be mailed or hand-delivered in sealed envelopes to Tabitha D'Attilio, Director of Procurement, at Hudson Valley Community College Administration Building, Room 240, 80 Vandenburgh Ave, Troy, NY 12180.
Pricing must be provided on the Excel spreadsheet and should be lower than or equal to any cooperative and state contract pricing the vendor may have available. Vendors must state the length of time pricing will remain firm and specify any time period limitations if pricing cannot be maintained for the contract duration. This is a line-item bid with each item awarded to the lowest responsible bidder. Substitutions are not accepted. The successful vendor must complete and sign the Service and Supply Agreement available on the college's purchasing website and is prohibited from entering into any subcontracts without prior written consent from HVCC. For assistance with the Bonfire system, vendors should contact support@gobonfire.com or call 1-800-354-8010. Questions regarding the scope should be directed to C. Kelly at c.kelly@hvcc.edu.
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Other files
| File | Type | Posted |
|---|---|---|
| 4-Price List.xlsx | XLSX spreadsheet | |
| 3-Bid Form.pdf | ||
| 5-Bid Legal Information.pdf | ||
| 2-Non Collusive.pdf | ||
| 1-Insurance.pdf |
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Text version
SPECIFICATIONS FOR BID 4037
PHYSICAL EDUCATION SUPPLIES
SECTION A – STATEMENT OF PUPROSE
Hudson Valley Community College (HVCC) is seeking an experienced and qualified vendor to provide physical education supplies.
SECTION B – INTRODUCTION
Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM); and also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify. One of 30 community colleges in the SUNY system, Hudson Valley enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The college has more than 90,000 alumni.
Hudson Valley Community College is a 110-acre community college located in Troy, New York. The facilities consist of 24 buildings with an approximate square footage of 1,600,000.
SECTION C – PROJECT SCOPE
Hudson Valley Community College is seeking bids for physical education supplies based on the list provided on the associated excel spreadsheet.
All pricing to be quoted F.O.B. Destination.
Vendors should state the length of time the pricing will remain firm.
Substitutions will not be accepted.
If pricing cannot be maintained for the duration of the contract, please specify the time period for which the pricing is applicable.
Pricing should be lower than or equal to any co-operative and state contract pricing a particular vendor may have.
SECTION D - TERMS & CONDITIONS
HVCC may make such an investigation as it deems necessary to determine the responsibility of any bidder or to determine the ability of any bidder to perform the work. The College reserves the right to disqualify any prospective bidder or reject any bid if evidence required by the College from the bidder is not submitted or if the evidence submitted or investigation of any such bidder fails to satisfy the College that any budder is responsible, able, or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.
The successful vendor must complete and sign the Service and Supply Agreement located in the purchasing website.
Vendor Agrees to have read and complied with all terms and conditions of the specification and bid legal terms
Awarded contractors may not enter into any subcontracts without prior written consent from Hudson Valley Community College.
SECTION E- TERM OF CONTRACT
This is a one-year contract beginning on September 1st, 2026, and ending on August 31st, 2027.
SECTION F-SCORING
This is a line-item bid. Each item will be awarded to the lowest responsible bidder.
All pricing should be submitted on the excel spreadsheet provided.
SECTION G – SUBMISSION INFORMATION
Vendors must submit bids using our online application system, Euna Solutions (Bonfire), located at: https://hvcc.bonfirehub.com no later than the Submission Deadline. Requests for extensions will not be granted; late applications will not be accepted. Vendors are strongly encouraged to submit at least a few days prior to the deadline given the potential for high website traffic on the due date.
HVCC cannot guarantee availability of Online Application System technical assistance on the deadline date. For assistance in using Bonfire, please email support@gobonfire.com or call 1-800- 354-8010. If email confirmation is not received within two business days, please contact the Purchasing office:
https://hvcc.bonfirehub.com/ mailto:support@gobonfire.com
Bids can also be mailed or hand delivered must be sealed and have the Bid name and number on the envelope:
Tabitha D’Attilio Director of Procurement Address: Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Ave Troy, NY 12180
SECTION H – CONTACTS
Issuing Office Health, Phys Ed, and Exercise Studies c.kelly@hvcc.edu mailto:c.kelly@hvcc.edu
File details come from the government source that posted it. Updated .