Pheasant Branch Greenway Enhancement Design

The City of Madison Engineering Division in Wisconsin is seeking a design consultant or team to reconstruct existing stormwater ponds and greenways located at 8308 Excelsior Drive, with the primary objectives of maximizing flood reduction and enhancing stormwater quality treatment. The Request for Proposals (RFP) requires the selected firm to complete 17 primary tasks, including hydraulic modeling using XP-SWMM 1D/2D software, sediment sampling and dredging plans, permitting applications, ecological restoration design, and development of construction documents at 30%, 60%, 90%, and 100% completion levels. Proposals were due on December 1, 2022, at 4:00 PM CST, with questions having been accepted until November 10, 2022. The city anticipates consultant selection on January 15, 2023, with a project start date of March 15, 2023, and a requirement to complete 90% construction documents by January 2024. Proposal evaluation will be weighted across five criteria: 20% for Project Understanding and Approach, 25% for Team Composition and Key Personnel, 20% for Relevant Project Experience, 5% for Local Vendor Preference, and 30% for Cost.

The project is funded through a FY2021 Federal Emergency Management Agency (FEMA) Building Resilient Infrastructure and Communities (BRIC) Grant, with a total engineering budget of $300,000. The City has 36 months from the grant award date to reach substantial construction completion. While no specific set-aside designations were mentioned, the RFP includes affirmative action requirements for contractors with 15 or more employees. Consultants must provide professional liability insurance of not less than $1,000,000 and general liability insurance of $1,000,000 per occurrence. The city will require the selected consultant to comply with standard contract terms outlined in a sample Purchase of Services agreement. Proposing firms must submit detailed cost proposals broken down by task, including estimated hours by position and billing rates. The city will provide existing data including XP-SWMM watershed models, topographic survey data, wetland delineation reports, and tree surveys to support the project's design and implementation.