Phase 7 Waterline Change Out

The City of Lubbock, Texas, is soliciting competitive sealed proposals for the Phase 7 Waterline Change Out project, which involves the replacement of a 2-inch waterline serving the municipality's water infrastructure system. This Request for Proposals (RFP 26-19424-AE) requires contractors to furnish all labor, materials, equipment, and supplies necessary to complete the waterline replacement work in accordance with comprehensive technical specifications and drawings provided by the City. Key deliverables include the installation of waterlines ranging from 6 to 12 inches in diameter, reducers, gate valves, air/vacuum relief valves, and service taps, along with restoration of streets, ditches, and driveway approaches in affected areas including alleys and the canyon lakes vicinity. Contractors must substantially complete all work within 240 consecutive calendar days from the Notice to Proceed and achieve final completion within 270 calendar days, with work restricted to 7:00 a.m. to 6:00 p.m. Monday through Friday and 9:00 a.m. to 5:00 p.m. on Saturday, excluding specified holidays. The evaluation criteria utilize a weighted 100-point scoring system allocating 60 points for price, 30 points for contractor qualifications, and 10 points for proposed construction time. Required qualifications include financial capability to secure bonding, appropriate technical experience on similar projects, organizational commitment to safety, quality of work, and conformance to contract documents, with bidders obligated to submit extensive documentation including a Statement of Qualifications, three professional references from comparable projects, a safety record questionnaire, and proposed subcontractor lists. Proposals must be received electronically through Bonfire or in hard copy by 2:00 p.m. on May 7, 2026, with a non-mandatory pre-proposal conference scheduled for April 28, 2026, at 10:00 a.m. via Zoom, and City Council consideration of proposals scheduled for June 23, 2026.

The solicitation does not designate explicit set-asides for disadvantaged or minority-owned enterprises, though the subcontractor list form requests identification of minority ownership status, indicating the City's interest in tracking such participation. All responding contractors must meet standard compliance requirements including execution of a Non-Collusion Affidavit, Conflict of Interest Questionnaire, and attestations regarding suspension, debarment, and compliance with various Texas Government Code provisions regarding foreign business practices, Israel boycotts, firearm discrimination, and energy company boycotts. Comprehensive insurance coverage is mandated, including Commercial General Liability ($1,000,000 per occurrence), Commercial Auto Liability ($1,000,000 combined single limit), Excess Liability ($4,000,000 per occurrence), and Workers' Compensation at statutory limits, with the City named as additional insured on a primary and non-contributory basis. Performance and payment bonds equal to 100 percent of the total contract price are required, along with a 5 percent proposal security bond or certified check at submission. The estimated project budget is $1,025,000, with the City reserving the right to reject any or all proposals and waive formalities. No incumbent vendors or current contractors are identified in the procurement documents, and contractors must comply with Texas prevailing wage requirements under Government Code Chapter 2258 and obtain a Texas limited sales tax permit. Liquidated damages are assessed at $150 per consecutive calendar day for failure to achieve substantial completion and $500 per consecutive calendar day for failure to achieve final completion, and all contractors must provide a two-year warranty on materials and workmanship.