Pharmaceutical Services for Residents of Badger Prairie Health Care Center

Dane County is requesting proposals for pharmaceutical services to Badger Prairie Health Care Center, a county-owned long-term care facility, under an RFP with proposals due October 22, 2026 at 2:00 p.m. via the County's electronic procurement portal. A local-vendor preference applies: vendors located in Dane County receive five bonus evaluation points, while those in adjacent counties receive two points.

The scope encompasses comprehensive drug and supply distribution compliant with Wisconsin Administrative Code DHS 132.65 and applicable state and federal regulations. Required services include daily medication deliveries with one-hour stat order fulfillment, medication dispensing and management, barcode scanning capabilities, secure web portal prescription communication, quality assurance participation, and billing support across multiple payor sources. The awardee must provide all equipment—medication carts, scanning devices, communication tools, and forms—at no cost to the facility.

The contract term runs January 1, 2027 through December 31, 2031, structured as five one-year periods; renewal terms are not automatic and require mutual agreement. Pricing uses either Wholesale Average Cost or Average Wholesale Price methodologies with vendor-proposed markup percentages for brand-name, generic, and over-the-counter medications. The County currently funds pharmaceutical services at $125,000 annually.

Evaluation weights are organizational qualifications (15 points), service delivery approach (15 points), staffing and support (15 points), cost (20 points), technology integration (10 points), references (10 points), quality assurance programs (5 points), fiscal management (5 points), forms and documentation (5 points), and local-vendor preference (5 points). All billing must comply with state and federal guidelines and direct to private-pay residents, Medicaid, Medicare Part D, and insurance carriers; the vendor must accept Medicaid and Medicare Part D payments as payment in full. A Certificate of Insurance naming Dane County as an additional insured is required before contract execution. Questions are due October 2, 2026.