Pest Elimination at Terrell State Hospital

The Texas Health and Human Services Commission Procurement and Contracting Services division is requesting competitive bids for pest elimination services at Terrell State Hospital, with responses due August 24, 2026, and a mandatory on-site visit scheduled for August 11, 2026.

The scope encompasses weekly inspections and treatments for cockroaches, rodents, ants, and other common pests across the 415,500 square-foot facility and 160 surrounding acres; quarterly large fly and mosquito fogging programs; annual termite inspections and treatments; and optional bed bug and bird management services. Bidders must attend the mandatory on-site visit to remain eligible for award.

Minimum qualifications are five years' relevant experience and three verifiable references from similar contracts within the past three years. All personnel are subject to background check requirements. The bidder must submit a Certificate of Interested Parties Form (Form 1295) prior to contract execution.

The initial contract term runs September 1, 2026, through August 31, 2027, with one optional one-year extension available at HHSC's discretion. Pricing must be firm and fixed using the provided Pricing Sheet (Exhibit C), covering all labor, equipment, materials, and supplies. The historical annual spend for similar services is $45,000, provided as a guideline only. Price adjustments may be permitted during the contract term based on Consumer Price Index-W or Federal Minimum Wage Rate increases, calculated per a specified formula and subject to HHSC approval.

Contractor must maintain comprehensive insurance coverage: workers' compensation ($1,000,000 per occurrence), commercial general liability ($1,000,000 per occurrence), commercial automobile liability ($1,000,000), professional liability ($1,000,000), and umbrella liability insurance ($1,000,000). Questions or clarifications are due August 14, 2026, at 1:00 PM. The anticipated contract start date is September 1, 2026.