Pest Control Services

The Cleveland Metropolitan School District (CMSD) in Cuyahoga County, Ohio, is issuing Request for Proposal (RFP-21445) to procure pest control services on an as-needed basis across its 100+ instructional and non-instructional facilities serving approximately 36,000 students and 6,000 staff members. The District seeks qualified service providers to deliver comprehensive integrated pest management (IPM) services including routine monthly pest monitoring, identification and management of rodents, insects, arachnids, and other arthropods, along with site-specific recommendations for structural and procedural modifications to prevent infestations. Service providers must maintain Commercial General Liability insurance of $1,000,000 per occurrence and Automobile Liability insurance of $1,000,000 per occurrence, possess current pest control licenses and pesticide applicator certificates, and provide certificates of insurance within five days of notice of intent to award. The evaluation process consists of three phases: Phase 1 assesses responsiveness and completion of required submittals; Phase 2 evaluates proposals based on understanding of District needs (35%), demonstrated experience and qualifications (30%), scope of services (20%), and cost (15%); Phase 3 applies qualitative criteria including price (30%), quality of work (20%), experience with time-sensitive schedules (20%), responsiveness to requests (15%), and adherence to scope of work (15%). The RFP was released on May 15, 2026, with a deadline for questions on May 22, 2026, and proposal submissions due by June 5, 2026, at 12:00 AM through the District's e-Procurement Portal. The service provider selection is scheduled for June 12, 2026, followed by contract negotiation on June 19, 2026, with a contract start date of July 1, 2026.

The RFP documents do not explicitly identify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors, though the District reserves the right to award the contract to one or multiple service providers based on best value rather than lowest cost. Proposals must remain valid for 90 days from opening, and the District reserves the right to reject any or all proposals and conduct interviews and reference checks as part of the evaluation process. The initial contract term runs from October 1, 2023, through September 30, 2026, with two renewal options available: the first from October 1, 2026, through September 30, 2027, and the second from October 1, 2027, through September 30, 2028. Funding for pest control services derives from the District's operational budget, and specific award values or budget ranges are not disclosed in the available RFP documentation. Prospective vendors should demonstrate competitive advantage through competitive pricing, service quality, experience with educational facility management, and adherence to environmental and health safety regulations applicable to school operations.