Pest Control Services for WV Division of Admin Services

The West Virginia Division of Administrative Services issued a Request for Quotation (RFQ No. DAS2100000001) for comprehensive pest control services to support the WV Division of Corrections and Rehabilitation Services at the Rubenstein Juvenile Center in Davis, West Virginia. The solicitation, posted on July 27, 2020, seeks an agency master agreement for ongoing pest control services on a monthly basis for an initial twelve-month term, with potential for up to three successive one-year renewal periods subject to mutual written consent. The vendor must provide integrated pest management (IPM) services covering rodent, insect, and other pest control at multiple facilities, with required deliverables including initial intensive treatment within seven days of contract issuance, at least monthly facility visits, and twice-monthly visits to kitchens and food preparation areas. All on-site personnel must be trained and certified applicators holding current Pest Control Licenses and Pesticide Applicant Certificates in General Household Pest Control, and the vendor must respond to complaints within 24 hours and resolve issues within seven days. Services must encompass treatment of interior and exterior areas including structural voids, basement areas, common areas, food service and storage areas, mechanical rooms, restrooms, and a ten-foot perimeter around each facility, with all costs including labor, materials, mileage, and travel incorporated into a monthly flat-fee pricing structure submitted under commodity code 72102100. The vendor must comply with all OSHA, EPA, and West Virginia DEP regulations, prioritize non-chemical methods where possible, and maintain comprehensive training and incident records. The bid deadline was August 10, 2020, at 4:00 p.m., with a mandatory pre-bid meeting requirement, and questions were due by August 6, 2020, at 10:00 a.m.; failure to attend the mandatory pre-bid meeting resulted in automatic bid disqualification.

No specific set-aside designations for disadvantaged enterprises, women-owned businesses, or other protected classifications are identified in the solicitation documents. All vendors must be properly registered with the West Virginia Purchasing Division and must submit a notarized Purchasing Affidavit affirming they are not in default on monetary obligations owed to the State or its political subdivisions, with aggregate debts not exceeding one thousand dollars for non-construction contracts; vendors must also maintain required workers' compensation insurance. The successful vendor must furnish proof of Commercial General Liability Insurance in the amount of $100,000 per occurrence and Automobile Liability Insurance in the amount of $10,000 per occurrence, with the State listed as an additional insured. No incumbent vendor information or existing infrastructure requiring integration is specified in the available documents. Pricing is to be firm for the life of the contract unless otherwise specified, with payment made in arrears only after delivery and acceptance of services through electronic funds transfer or P-Card; no specific award value or budget range is disclosed in the solicitation materials provided.