Pest Control for Dispatch and Substations

The City of Pasadena Water and Power (PWP) is conducting an Informal Selection procurement for pest control services targeting their Dispatch Center and 12 electrical substations. The solicitation seeks a vendor to provide comprehensive monthly pest control treatments focused on managing rodents, ants, mice, rats, roaches, fleas, spiders, and other pest populations across multiple commercial sites. Vendors must submit detailed pricing proposals electronically through the City's eProcurement Portal, with each bidder required to provide a monthly unit cost for pest control services at each specified substation location. The total bid will be calculated by multiplying the monthly unit cost by 12 months, with contract performance scheduled from July 1, 2023, through June 30, 2024. Key procurement dates include a question submission deadline of June 1, 2023, and a proposal submission deadline of June 7, 2023. The City will evaluate bids based on the lowest Grand Total Price and will award the contract to a responsive and responsible bidder. Potential vendors must demonstrate relevant experience, which will be assessed through a Relevant Experience Form requiring documentation of five previous projects of similar scope and size.

The solicitation includes provisions for Equal Employment Opportunity compliance and contains optional vendor questionnaires related to workforce utilization and demographics. Vendors must possess a Unique Entity Identifier (UEI) from SAM.gov, and failure to include this identifier may result in a non-responsive bid classification. While specific set-aside designations are not explicitly outlined, the procurement documents suggest an emphasis on promoting diverse and inclusive vendor participation. Vendors will need to complete administrative forms including AA-1, AA-2, and AA-3, which collect information about workforce composition and equal opportunity employment commitments. The contract appears to be funded directly by the City of Pasadena, with provisions for warranty, defective materials management, and claims resolution in accordance with California Public Contract Code. Though a specific budget range is not disclosed, the monthly service nature of the contract implies a moderate-value municipal procurement focused on maintaining pest control services for critical municipal infrastructure.