Persons with Disabilities Placards

The Illinois Secretary of State is requesting bids for the printing of Persons with Disabilities Permanent and Temporary Parking Placards under IFB, with bids due October 20, 2026.

The scope comprises three placard types totaling 270,000 units: 100,000 temporary placards (2028 expiration), 150,000 permanent placards (2032 expiration), and 20,000 meter-exempt placards (2032 expiration). All placards must be printed on 0.032-inch polypropylene double-sided stock with holographic foil, die-cut for rearview mirror installation, and feature sequential numbering with barcode labels. Placards must meet specified PMS color reproduction standards and barcode scanner compatibility. The vendor must provide a four-year durability guarantee against fading or warping under normal use and replace defective products at no cost during the warranty period.

Delivery is phased: initial batches due December 31, 2026 (Phase 1); subsequent batches due May 1, 2027 (Phase 2); with an optional Phase 3 delivery due June 1, 2027. The contract term runs from execution through June 30, 2027, with a maximum total contract term not to exceed ten years. No renewal options are available.

Award will be made to the responsive and responsible bidder submitting the lowest total price. The vendor must maintain general commercial liability insurance of $1 million per occurrence and worker's compensation insurance as required by law. Bids must remain firm for 180 days from opening. The vendor must deliver all placards F.O.B. destination to the Office of the Secretary of State in Springfield, Illinois. No bid bond or performance bond is required. Subcontracting is allowed with prior written approval.

Vendors not registered in the Illinois Procurement Gateway must submit the Vendor Disclosure form (Version 24.1); registered vendors must submit the IPG Active Registered Vendor Disclosure form. For contracts exceeding $100,000 annually, vendors must disclose lobbyists or agents, existing state contracts, and financial interests. All submissions are electronic through BidBuy.