Personal Protective Equipment (PPE) Supplies

DeKalb County School District issued Invitation to Bid 22-527 for Personal Protective Equipment supplies with a sealed-bid deadline of January 18, 2022 at 2:00 PM EST; however, the District cancelled this solicitation on March 24, 2022 without stated cause.

The scope encompassed five product groups: hand sanitizers (alcohol-based and alcohol-free formulations in multiple sizes); EPA-registered disinfectant wipes and sprays for SARS-CoV-2; masks (adult and children's disposable, cloth, hearing-impaired, and N95/KN95 styles); powder-free nitrile gloves in multiple sizes; and miscellaneous items including infrared thermometers and batteries. Estimated annual quantities ranged from 100 cases for certain items to 300,000 adult disposable masks and 100,000 children's masks. The District accepted bids on selected items only and reserved the right to award items on an item-by-item basis to multiple vendors.

The contract term ran from March 1, 2022 through February 28, 2023, with options for three additional one-year renewals through February 28, 2026, subject to vendor acceptance and satisfactory performance. All pricing was to be submitted F.O.B. Destination with freight prepaid and firm for the initial contract period; price adjustments were permitted only at renewal anniversaries upon 30 days' written notice and supported by manufacturer documentation. Delivery was required between 8:00 AM and 2:00 PM, with standard stock items to ship complete within three working days of purchase order receipt and other items within seven working days.

Bidders were required to submit one original, one duplicate copy, and one PDF on CD or flash drive; current business license; audited financial statements for 2019 and 2020; Certificate of Insurance with minimum $1 million per occurrence and $2 million annual aggregate liability; two client references; Georgia Security and Immigration Compliance Act and E-Verify compliance affidavits; and signed acknowledgments of contractual terms. A virtual bid opening was scheduled for 3:00 PM EST on January 18, 2022 via Microsoft Teams. Addendum No. 1, issued January 7, 2022, extended the question deadline to January 10, 2022 at 4:30 PM; bidders were required to acknowledge receipt of this addendum with their bid submission. The contract was subject to DeKalb County Board of Education approval and available funding.