22-527 Q&A

BID NO. 22-527 PERSONAL PROTECTIVE EQUIPMENT (PPE) SUPPLIES PAGE 1

QUESTIONS & ANSWERS

Bid No. 22-527 Personal Protective Equipment (PPE) Supplies

Today’s Date: January 10, 2022

RESPONSES MUST BE RECEIVED IN THE PURCHASING DEPARTMENT:

- DEADLINE TIME - Before 2:00 PM, Tuesday, January 18, 2022

- VIRTUAL PUBLIC BID OPENING - At 3:00 PM, Tuesday, January 18, 2022

RESPONSES TO BE OPENED VIRTUALLY: Beginning 3:00 PM EST, Tuesday, January 18, 2022

DeKalb County School District Purchasing Department

1701 Mountain Industrial Boulevard Stone Mountain, GA 30083

Question #1: We can only supply all items in Group 3 and Group 4. Can you advise if we should pursue this solicitation and be considered? or would DeKalb reject our request based on group 3 & 4 only?

Answer #1: DCSD accepts all responses.

Question #2: Could I please have a copy of last awarded bid and bid tabulation?

Answer #2: Under the Georgia Open Records Act (OCGA §50-18-70 to §50-18-77) all public records are available for inspection including contract documents. All open records requests to inspect or copy records must be made in writing to the Open Records Specialist. The request box can be found at https://www.dekalbschoolsga.org/hr/employee-relations/#tab-9a89bbe921f46756671 Simply, scroll to the bottom of the page and click “Submit an open records request”.

Question #3: Group 4- Gloves. Could you please provide to current product name of the gloves that are being used now. Or please confirm the fingertip mil thickness, length, color and if they are exam grade?

Answer #3: The mil thickness is minimum 2.5 mils.

Question #4: For the products that you have listed that you will need, will you be ordering all of the product from the same company or will you be breaking the product up into more than one contract?

Answer # 4: This bid may be awarded to multiple vendors on an item-by-item basis whose overall bids are lowest, most responsive and responsible in accordance with the specifications of this Invitation to Bid.

BID NO. 22-527 PERSONAL PROTECTIVE EQUIPMENT (PPE) SUPPLIES PAGE 2

Question #5: Due to the supply chain and delivery situation now and for 2022 are the quantities stated on the bid expected to be delivered complete? Will you accept backorders?

Answer #5: All orders are expected to be complete.

Question #6: Also due to manufacture/delivery price increases will you accept price increases during the course of the contract not just at renewal?

Answer #6: Price increase may be requested, in writing, and before the product is delivered. DCSD will not allow price increase without 30-day advance notice, and DCSD must have manufacturer documentation of price increase.

Question #7: Will you accept deviations to your terms and conditions?

Answer #7: DCSD has the sole authority to accept or deny deviations.

Question #8: Must all items in the group be bid?

Answer #8: No.

Question #9: Group 1, Item # 1 & 4: Alcohol-free gel sanitizer does not appear to be a commonly available product. Are you looking for a foaming sanitizer with an alcohol-free formulation, or could an alcohol-based sanitizer be quoted instead?

Answer #9: Items 2 & 4 must be alcohol-free sanitizer.

Question #10: Group 5, Item # 1: Could you please provide more information on what type of thermometer you are looking for? Helpful information would include accuracy ratings and preferred manufacturers, if any.

Answer #10: DCSD is requesting a No Touch Infrared Thermometer with Large easy to read screen.

Question #11: Group 5, Item # 2, 3, & 4: How many batteries per pack are you looking for?

Answer #11: DCSD is requesting a unit cost based on a single pack. However, DCSD understand that manufactures may package cases differently, column 5 provide a cell where bidders can provide the number of batteries per pack.

Question #12: Do we need to provide a bid on all line items to be considered?

Answer #12: See response #8

Question #13: Do we need to provide a bid on all line items within a “Group” to be considered?

Answer #13: See response #8

Question #14: In Group 4 – Gloves –

Answer #14:

a. Is there any specific color that is needed? No specific color is required

b. Is there a specific thickness required? Minimum 2.5

BID NO. 22-527 PERSONAL PROTECTIVE EQUIPMENT (PPE) SUPPLIES PAGE 3

Question #15: Can you please advise if it is mandatory to quote for all the listed items in the bid document or we can bid for selected items as well?

Answer #15: See response # 8

Question #16: Will any of these items have a logo? If so, which ones and how many colors will be printed? Please provide a photo of the logo if possible.

Answer #16: No.

Question #17: What specific financial statements do you require?

Answer #17: See page 5, Financial Statements/Stability.

Question #18: What does a minimum order look like? Is it one unit or one case?

Answer #18: DCSD orders on an as needed basis.

Question #19: If your Est. Quantity is 100 and the UOM is Case, does this mean you want a quote for 100 cases? Or, do you want 100 units and need to know how many cases that will be?

Answer #19: DCSD is requesting a unit cost based on a single case. However, DCSD understand that manufactures may package cases differently, column 5 provide a cell where bidders can provide the number of bottles/ea. Per case.

Question #20: I am unsure of the unit of measurements for the cases and packs and need some help please.

Answer #20: The unit of measurement is one (1) case; DCSD is requesting cost per case. Except for where the measurement is each.

Question #21: For the following, can you please tell me how many you are requesting -- or since it is blank in the bid, do we just fill it out based on our product offering? It seems like it could be a vast difference, so please let me know.

Answer #21: Please restate question.

Question #22: Also, for gloves - are you open to having them packaged other than by 100? For instance, oftentimes XL gloves are packaged 90/box. Nitrile small, medium, and large can come in boxes having 200, 250, or 300 per box...or must this be 100?

Answer #22: DCSD is requesting a unit cost based on a single case. However, DCSD understand that manufactures may package cases differently, column 5 provide a cell where bidders can provide the number of bottles/ea. Per case.

Question #23: 8 oz hand sanitizer - 100 cases. How many in each case?

Answer #23: DCSD is requesting a unit cost based on one (1) case. However, DCSD understand that manufactures may package cases differently, column 5 provide a cell where bidders can provide the number of bottles/ea. Per case.

BID NO. 22-527 PERSONAL PROTECTIVE EQUIPMENT (PPE) SUPPLIES PAGE 4

Question #24: 8 oz AF hand sanitizer - 100 cases. How many in each case?

Answer #24: DCSD is requesting a unit cost based on a single case. However, DCSD understand that manufactures may package cases differently, column 5 provide a cell where bidders can provide the number of bottles/ea. Per case.

Question #25: 16 oz hand 70% hand sanitizer - 100 cases. How many in each case?

Answer #25: DCSD is requesting a unit cost based on a single case. However, DCSD understand that manufactures may package cases differently, column 5 provide a cell where bidders can provide the number of bottles/ea. Per case.

Question #26: 16 os AF hand sanitizer - 100 cases. How many in each case?

Answer #26: DCSD is requesting a unit cost based on a single case. However, DCSD understand that manufactures may package cases differently, column 5 provide a cell where bidders can provide the number of bottles/ea. Per case.

Question #27: 1 gallon with pump top - 100 cases. How many in each case?

Answer #27: DCSD is requesting a unit cost based on a single case. However, DCSD understand that manufactures may package cases differently, column 5 provide a cell where bidders can provide the number of bottles/ea. Per case.

Question #28: 1200 ml instant gel refills - 100 cases. How many in each case?

Answer #28: DCSD is requesting a unit cost based on a single case. However, DCSD understand that manufactures may package cases differently, column 5 provide a cell where bidders can provide the number of bottles/ea. Per case.

Question #29: Wipes. 75 count - 100 cases. How many per case?

Answer #29: DCSD is requesting a unit cost based on a single case. However, DCSD understand that manufactures may package cases differently, column 5 provide a cell where bidders can provide the number of bottles/ea. Per case.

Question #30: Disinfectant spray - 100 cases. How many per case?

Answer #30: DCSD is requesting a unit cost based on a single case. However, DCSD understand that manufactures may package cases differently, column 5 provide a cell where bidders can provide the number of bottles/ea. Per case.

Question #31: Pre-moistened sanitizing wipes - 80 count. 100 cases. How many per case?

Answer #31: DCSD is requesting a unit cost based on a single case. However, DCSD understand that manufactures may package cases differently, column 5 provide a cell where bidders can provide the number of bottles/ea. Per case.

Question #32: Gloves - Small nitrile - 100 per box, 100 cases. How many boxes in a case?

Answer #32: DCSD is requesting a unit cost based on a single case. However, DCSD understand that manufactures may package cases differently, column 5 provide a cell where bidders can provide the number of boxes per case.

Question #33: Gloves - Medium nitrile - 100 per box, 100 cases. How many boxes in a case?

Answer #33: DCSD is requesting a unit cost based on a single case. However, DCSD understand that manufactures may package cases differently, column 5 provide a cell where bidders can provide the number of boxes per case.

BID NO. 22-527 PERSONAL PROTECTIVE EQUIPMENT (PPE) SUPPLIES PAGE 5

Question #34: Gloves - Large nitrile - 100 per box, 100 cases. How many boxes in a case?

Answer #34: DCSD is requesting a unit cost based on a single case. However, DCSD understand that manufactures may package cases differently, column 5 provide a cell where bidders can provide the number of boxes per case.

Question #35: Gloves - XL nitrile - 100 per box, 100 cases. How many boxes in a case?

Answer #35: DCSD is requesting a unit cost based on a single case. However, DCSD understand that manufactures may package cases differently, column 5 provide a cell where bidders can provide the number of boxes per case.

Question #36: AA batteries - 100 packs. How many in each pack?

Answer #36: DCSD is requesting a unit cost based on a single pack. However, DCSD understand that manufactures may package cases differently, column 5 provide a cell where bidders can provide the number of batteries per pack.

Question #37: AAA batteries - 100 packs. How many in each pack?

Answer #37: DCSD is requesting a unit cost based on a single pack. However, DCSD understand that manufactures may package cases differently, column 5 provide a cell where bidders can provide the number of batteries per pack.

Question #38: C batteries - 100 packs. How many in each pack?

Answer #38: DCSD is requesting a unit cost based on a single pack. However, DCSD understand that manufactures may package cases differently, column 5 provide a cell where bidders can provide the number of batteries per pack.

Question #39: Due to the supply chain and delivery situation now and for 2022 are the quantities stated on the bid expected to be delivered complete? Will you accept backorders?

Answer #39: See response #4.

Question #40: Also due to manufacture/delivery price increases will you accept price increases during the course of the contract not just at renewal?

Answer #40: See response #5.

Question #41: Will you accept deviations to your terms and conditions?

Answer #41: See response #7.

Question #42: Must all items in the group be bid?

Answer #42: See response # 8.