Personal 4-Gas Meters and Calibration Equipment

The State of Colorado Department of Natural Resources, on behalf of the Colorado Oil & Gas Conservation Commission (OGCC), issued a Request for Documented Quotation (DQ1 PHAA 2019_0339) for portable gas detection and calibration equipment serving Denver County and Denver City jurisdictions. The procurement seeks competitive quotations for two options: Option 1 includes twenty-six (26) Portable Clip-On 4-Gas Detectors and two (2) Calibration/Bump Test units with download capabilities, while Option 2 includes fifty-two (52) Portable Clip-On 4-Gas Detectors and four (4) Calibration/Bump Test units with download capabilities, with bidders permitted to submit responses for either one or both options. The required equipment must detect hydrogen sulfide (H2S), carbon monoxide (CO), lower explosive limit (LEL), and oxygen (O2) with visible and audible alarms, downloadable logs, and certifications from CSA, ABS, ATEX, or IECEx, along with at least one year warranty. Bidders must provide a recommended calibration interval, complete warranty information for monitors, batteries, sensors, and calibration/bump test units, current prices for replacement batteries and sensors post-warranty, and current calibration service pricing if performed by the supplier. All costs, including freight and fees, must be incorporated into the final bid price on a FOB Destination basis. Critical deadlines include a written inquiry deadline of December 3, 2018 at 1 p.m. MST, with answers posted December 5, 2018, and a bid submission deadline of December 10, 2018 at 1 p.m. MST, with a tentative award date of December 10, 2018 and purchase completion no later than June 30, 2019. The State intends to make one award from this solicitation, with the lowest qualified bid selected in accordance with state purchasing rules.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) registered with the U.S. Department of Veterans Affairs may receive a 5% preference on price, and resident bidder preferences apply according to reciprocal agreements with other states. The procurement documents do not identify any incumbent vendors, current contractors, or existing infrastructure requiring integration. Vendors must submit required documentation including a Specification Verification Sheet, Bid Pricing form, Vendor Information Sheet, and current W-9 form via email to raven.lopez@state.co.us, USPS, VSS, or hand delivery to the DNR Procurement Office by the specified deadline, with failure to submit required documents resulting in non-responsive bid status. The contract will be governed by the State of Colorado Purchase Order Terms and Conditions effective January 1, 2009, which establishes standard procurement terms including a 45-day payment cycle from receipt of acceptable invoices, FOB destination delivery of newly manufactured current models, State ownership of all materials and intellectual property, and vendor indemnification against patent infringement and performance defects. No specific budget range or award value is disclosed in the solicitation documents.