DQ1 PHAA 2019_0339 Q&A.pdf

DQ1 PHAA 2019*0339

Q&A

1. Shall the gas detectors have an active sampling pump or shall they be diffusion style?

The detectors should be diffusion style and not active sampling pump style.

2. The specifications state "At least H2S, CO, LEL, and 02" on page 2: are there additional sensors which may be required in the future?

This bid does not require information or pricing for any other sensors.

3. Shall calibration gas and regulators be included on the quote?

Yes, please include both calibration gas and regulators in a submitted bid.

4. Shall the number of batteries and sensors to be quoted equal the number of units quoted?

No. Please submit only single unit pricing for batteries and sensors.

5. Do you want the units to have a pump or without a pump?

The detectors should be diffusion style and not active sampling pump style.

6. If there isn’t a preference can more than one response be submitted?

Bidders are encouraged to submit a response on both the 26 and 52 detector quantity bid options, but any bidder may choose to submit a response to only one option (either a 26 detector or a 52 detector quantity).

7. I would like to see if we can get an idea of exactly what the end users are looking for as far as meter specifications (and docking stations for bump / calibration purposes):

a) do they just want the "cheapest" monitor out there in case it gets lost / stolen / run over etc.

b) OR something that is going to last - a bit more rugged

c) OR something like a "Cadillac" - higher end - more bells and whistles

The agency wants to purchase detectors that meet all of the following requirements at minimum: sensors for H2S, CO, LEL, and O2; a one year warranty period; certifications and approvals from CSA, ABS, ATEX, and/or IECEx; downloadable alarms and failures;

and visible and audible alarms.

8. As far as the calibration / bump test unit goes:

a) do they want just a very basic bump station that just does bump and calibration

b) OR something that can download the data from the instrument

c) OR something that can look at all of the data online, change alarm levels, get email notifications of issues with the instrument etc.

The agency wants to purchase calibration/bump test units that offer a data download function for each calibration as a minimum requirement. State purchasing rules require the agency to select the lowest bid from among the bids determined to be qualified.

9. Is tiered pricing required or can the best possible pricing regardless of purchase quantity be submitted (Reference: Submittal Pricing)?

A bidder choosing to present a single price for “best possible pricing regardless of purchase quantity” should submit this price in both the 26 and 52 quantity options of the bid shown on Page 6 of the Bid Document, multiply this price by the quantity, and write in the total amount at that price.

10. Is supplier calibration service required if proposed equipment allows for calibration

(Reference: Scope 1 & 2, a)?

Even if the requested equipment allows for calibration, an outside calibration service may be required if a battery is replaced, as an example. For this particular contingency and others that are similar, the Bid Document asks for a price schedule that includes calibration services.

11. Are calibration/bump test units required if proposed equipment allows for calibration

(Reference: Scope 1 & 2, a)?

The agency expects to calibrate the detectors in house, at intervals recommended by the manufacturer, after the equipment is purchased. Therefore, the Bid Document requires calibration/bump test units.

12. Are there a particular number of batteries and sensors you would like priced (Reference:

Scope 2, a)?

No. Please submit only single unit pricing for batteries and sensors.

13. Do you want the units with or without a pump? If there isn't a preference, can 2 responses be submitted?

The detectors should be diffusion style and not active sampling pump style.