PERS Headquarters Building Arc Flash Assessment 2026

The State of Oregon Public Employees Retirement System (PERS) has issued an Intermediate Procurement Request for Quote (RFQ 45900_00016700) for an Arc Flash Assessment Provider to conduct a comprehensive building-wide arc flash risk assessment at the PERS Headquarters located at 11410 SW 68th Parkway, Tigard, Oregon. The scope of work includes site inspections to gather electrical system data, development or verification of one-line diagrams, short circuit analysis, protective device coordination, arc flash hazard analysis, incident energy calculations, arc flash boundary determinations, provision of warning labels, infrared thermographic scanning, and delivery of a complete technical report with updated documentation in compliance with NFPA 70E and IEEE 1584 standards. Qualified contractors must demonstrate a minimum of five years of verifiable experience conducting arc flash hazard analyses per NFPA 70E and IEEE 1584 standards, demonstrated experience with complex commercial or institutional electrical systems, and must accept all contractual terms and conditions. Work must be performed between 8:00 AM and 5:00 PM Monday through Friday, excluding Agency holidays, without interfering with normal business operations. All pricing must be inclusive of travel and expenses, submitted as itemized costs with total cost, hours required, hourly rate, and miscellaneous fees. The RFQ was posted on April 21, 2026, with quotations due by May 19, 2026, at 1:00 PM Pacific Time, and the initial contract term is anticipated to be one year from execution with an option for extension up to three additional years via one-year renewals.

Contractors must register in OregonBuys and comply with Oregon tax laws, civil rights requirements, and pay equity standards. The procurement includes certified business firm participation requirements, and all proposers must be certified as independent contractors. Insurance requirements include Commercial General Liability of $1,000,000 per occurrence and $2,000,000 annual aggregate, Automobile Liability insurance of $1,000,000, and Workers' Compensation insurance with $500,000 employers' liability coverage. Pricing for the first contract year must remain fixed, with any subsequent price increases limited to one adjustment per twelve-month period, requiring written request with supporting documentation submitted 60 days prior to contract expiration. Monthly invoicing is required for completed services with payment due 30 days after receipt per ORS 293.462. PERS reserves the right to award based solely on submitted information or to reject all quotes at its discretion, and the Quality Assurance Final Report documents the evaluation criteria and scoring methodology applied to selected bidders. Specific award values or budget ranges are not disclosed in the available procurement documents.