Performing Arts Center Lighting Upgrade (Village of Schaumburg, Al Larson Prairie Center for the Arts, Maggie Atcher Theatre)

The Village of Schaumburg is seeking sealed bids for a Performing Arts Center Lighting Upgrade at the Al Larson Prairie Center for the Arts, specifically targeting the Maggie Atcher Theatre's stage lighting systems. The procurement, identified as IFB #2023-IFB-036, is for a comprehensive upgrade involving new lighting control systems, instruments, cabling, and rigging supplies. Key deliverables include an ETC ION Xe lighting console, Obsidian Control Systems EN4 node, Chauvet lighting fixtures (profiles, spots, and wash fixtures), and associated technical infrastructure. The project will upgrade the lighting capabilities of the 442-seat main auditorium, which hosts diverse performances including community theatre, dance academies, cultural events, and youth performing programs. The solicitation was released on March 31, 2023, with a deadline for questions on April 11, 2023, and a final bid submission deadline of April 14, 2023, at 12:00 pm. Bids must be submitted electronically through the Village's OpenGov e-Procurement Portal, with bidders required to provide detailed line-item pricing and comply with various legal and regulatory requirements.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, though standard equal employment opportunity and non-discrimination policies are in effect. Bidders must submit a bid security of 10% of the total bid price and provide municipal government references demonstrating previous experience with similar projects. The Village reserves the right to reject any or all bids and to award contracts to different bidders for individual items, suggesting flexibility in the procurement approach. While a specific budget range is not explicitly stated, the comprehensive nature of the lighting system upgrade implies a significant investment in modernizing the performing arts center's technical capabilities. The procurement is open to qualified vendors with expertise in theatrical lighting systems and experience working with municipal performing arts venues. Potential bidders should have technical proficiency in lighting control technologies, stage equipment installation, and familiarity with municipal government procurement processes.