Performance Based Brake Test System

The Colorado Department of Public Safety (CDPS) Procurement Office issued an Invitation for Bid (IFB RBAA2017-0231) for the acquisition of one Performance Based Brake Test (PBBT) system, a towable, integrated mobile unit designed to assess vehicle braking capabilities through quantitative measurement of individual wheel brake forces and overall vehicle braking performance. The system must comply with Federal Motor Carrier Safety Regulations (FMCSR) 393.52 and 65 FR 48799 functional specifications, be deployable in 30 minutes by a single operator, and be capable of testing vehicles with axle weights up to 40,000 pounds and total vehicle weights exceeding 100,000 pounds. Deliverables include the PBBT system unit, a compatible rugged laptop computer, mobile printer, comprehensive training, extended warranty options, and a preventative maintenance plan, all to be delivered to Golden, Colorado 80401 on a FOB Destination basis. The evaluation criteria prioritized the lowest responsive bid that met all specifications and requirements and was most advantageous to the State, considering price, equipment specifications, and responsiveness, with all bids required to include lump sum training costs and annual pricing for optional extended warranty and preventative maintenance services. The written inquiry deadline was April 11, 2017, at 1:00 PM MT, with sealed proposals due April 19, 2017, at 1:00 PM MT, public opening scheduled for April 19, 2017, at 2:00 PM MT, and a Notice of Intent to Award estimated for April 21, 2017. Bid prices were required to remain binding and valid for 120 days from the closing date, and a one-year warranty on all material and workmanship was required as standard.

Vendors were required to be actively registered on the Colorado Vendor Self Service System (VSS) by the closing date and to submit bids in sealed envelopes with one original and one electronic copy on a USB flash drive. The IFB included provisions for Service Disabled Veteran Owned Small Business (SDVOSB) certification, though no specific set-asides or restrictions limiting bidder eligibility were explicitly detailed beyond the requirement for active VSS registration and compliance with Colorado Revised Statutes and all applicable state and federal regulations. Vendors were required to certify independent contractor status and comply with all state and federal requirements. No specific budget range or award value was provided in the IFB documentation, with the contract term following the State's current fiscal year contingent upon appropriated and budgeted funds. No incumbent vendors, current contractors, or existing technology integration requirements were identified in the procurement documents. Delivery was required within the specified calendar days after receipt of order, with the contract term subject to availability of appropriated and budgeted funds.