Peoria Stadium Ticketing Rights

The City of Peoria, Arizona, through its Materials Management Division, is soliciting qualified vendors to provide exclusive ticketing services at Peoria Municipal Stadium for Major League Baseball Spring Training games and other events hosted at the Peoria Sports Complex, the spring training home of the San Diego Padres and Seattle Mariners. The procurement seeks MLB-approved ticket distributors to deliver comprehensive computerized ticketing and distribution services supporting approximately 28-30 Cactus League games annually with attendance of up to 200,000 fans, utilizing two ticket offices equipped with 20 point-of-sale workstations. Required deliverables include ticketing equipment (22 point-of-sale workstations, 20 access control handheld scanners, one automated ticketing kiosk), ticket printing capability of at least 35 tickets per minute per location, backup systems with 24/7 maintenance, call center services with toll-free access, and comprehensive software maintenance and VPN access. Evaluation will be weighted across six criteria totaling 1,000 points: Financial Commitment and Pricing (200 points), Plan/Method of Approach and Local Market Share (200 points), Firm's Experience and Qualifications (200 points), Service Level/Marketing/Promotions Commitment (200 points), Ticket Accessibility/Convenience via alternate methods of purchase (150 points), and Conformance to RFP (50 points). The contract term is seven years from the effective date with options for extension through supplemental periods not to exceed 36 months. Proposals are due by 5:00 P.M. Arizona Time on March 30, 2026, with no pre-proposal conference scheduled. Detailed pricing submissions must include equipment costs, data/fiber line charges, ticket stock, event setup, software maintenance, VPN access, per-ticket charges, special programming, revenue sharing for Spring Training and non-Spring Training events, and applicable surcharges.

The solicitation document does not specify set-aside designations or restrictions targeting disadvantaged enterprises or minority-owned businesses, nor does it identify incumbent vendors or current contractors. Vendors must comply with Federal Trade Commission pricing rules and potential future TICKET Act regulations at no additional cost to the City, which retains all rights to ticket advertising. The contractor must submit an annual financial commitment for exclusive ticketing rights and commit to weekly revenue payments to the City. The City reserves the right to award to multiple providers and may conduct discussions with responsive offerors prior to final award. While specific award values or budget ranges are not stated in the solicitation summary, the multi-year contract structure, extensive equipment requirements, and revenue-sharing provisions indicate a substantial financial commitment from the selected vendor(s).