Pendleton AASF2 HVAC upgrades

The Oregon Military Department is soliciting bids to replace the HVAC system at the Pendleton Aviation facility under ITB 260037C001, with bids due September 2, 2026 at 2:00 PM PT and mandatory pre-bid conference on August 18, 2026 at 10:00 AM at 2110 NW 56th Drive, Pendleton, Oregon 97801. Attendance at the pre-bid conference is required for bid consideration.

The scope involves removal of the end-of-life HVAC system and installation of new commercial electric split heat pump systems designed to meet industry standards and comply with all local, state, and federal building codes under Public Law 90-480. The project is classified as Sustainment and will be executed at the Pendleton Aviation facility in Umatilla County, Oregon.

The project estimate for bonding purposes is $750,000 to $850,000. Bid security equal to 10 percent of the total bid amount is required; the successful bidder must furnish performance and payment bonds each in 100 percent of the awarded contract amount. The contract includes an owner's contingency allowance of $40,000 within the base bid, controlled exclusively by the owner. Retainage of 5 percent will be withheld from progress payments in accordance with Oregon Administrative Rules.

The contract is subject to Oregon prevailing wage rates applicable to Umatilla County and Bureau of Labor and Industries requirements. The project start date is 15 calendar days from issuance of the Notice to Proceed, with substantial completion required within 365 calendar days and final completion within 425 calendar days. Liquidated damages will apply for failure to meet the substantial completion deadline, requiring the contractor to provide commercial-grade temporary HVAC equipment for each day of delay. Bidders must hold valid Construction Contractors Board registration and comply with all federal provisions applicable to federally funded contracts, including excluded parties list verification and unique entity identifier requirements. Questions and requests for clarification are due August 25, 2026 at 10:00 AM. Bids are valid for 60 calendar days following the closing date.